(Current through March 2, 2010)

ARTICLE I
DEFINITIONS
Sec. 101. Definitions.
For the purposes of these Rules, the term:

(1) "Agency" means any of the organizational units of the District of Columbia including, but not limited to, departments, boards, divisions, commissions, and offices, whether subordinate to or independent of the Mayor; except that "agency" shall not include the Council or the District of Columbia courts.

(2) "Auditor" means the Auditor of the District of Columbia as established by section 455 of the Charter (D.C. Official Code § 47-117).

(3) "Bill" means a proposed act of the Council.

(4) "Borrowing request" means a borrowing request submitted by the Mayor to the Council pursuant to section 10 of the Funds Control Act (D.C. Official Code § 47-309).

(5) "Budget" or "budget request" means the entire request for appropriations and loans or spending authority for all activities of all agencies, the Council and the District of Columbia courts, financed from all existing or proposed resources including both operating and capital expenditures.

(6) "Budget of the Council" means the entire request for appropriations by the Council.

(7) "Budget structure resolution" means a resolution submitted by the Mayor to the Council pursuant to section 9 of the Funds Control Act (D.C. Official Code § 47-308).

(8) "Ceremonial resolution" means an expression of appreciation, an honorarium of limited application, or a declaration of no legal effect, which is adopted without objection.

(9) "Chairman" means the Chairman of the Council of the District of Columbia, as established by section 401 of the Charter (D.C. Official Code § 1-204.01).

(10) "Charter" means title IV of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 774; D.C. Official Code § 1-204.01 et seq.).

(11) "Comprehensive Plan" means the comprehensive plan for the National Capital, including any elements of the plan, as provided in section 423 of the Charter (D.C. Official Code § 1-204.23).

(12) "Control budget act" means an act submitted for consideration by the Council pursuant to section 8 of the Funds Control Act (D.C. Official Code § 47-307) to establish a control budget for the District of Columbia government or to establish as part of a control budget grants awarded during the fiscal year.

(13) "Council" means the Council of the District of Columbia established by section 401 of the Charter (D.C. Official Code § 1-204.01).

(14) "Council fiscal impact statement" means an analysis of the fiscal ramifications of the legislation to the Budget and Financial Plan of the District of Columbia, in accordance with requirements stipulated by the Council Budget Director, which is certified by the Budget Director, appointed pursuant to Rule 264.

(15) "Council Period" means the legislative session of the Council beginning at noon on January 2nd of each odd-numbered year and ending at noon on January 2nd of the following odd-numbered year.

(16) "Engrossing" or "engrossment" means the process by which there is finally prepared the text of a bill that has passed any reading prior to final reading.

(17) "Enrolling" or "enrollment" means the process by which there is finally prepared the text of a measure that has passed final reading.

(18) "Executive Branch" means the Office of the Mayor and any office, department, division, board, commission, or agency under the administrative authority of the Mayor.

(19) "Funds Control Act" means the District of Columbia Funds Control Act of 1980, effective September 26, 1980 (D.C. Law 3-104; D.C. Official Code § 47-381 et seq.).

(20) "Grant application" means any grant application required to be submitted by the Mayor to the Council pursuant to section 6 of the Funds Control Act (D.C. Official Code § 47-385).

(21) "Gross planning budget resolution" means the gross planning budget resolution submitted by the Mayor for approval by the Council pursuant to section 7 of the Funds Control Act (D.C. Official Code § 47-306).

(22) "Legal holiday" means a legal public holiday of the District of Columbia or the United States as set forth in D.C. Official Code § 28-2701.

(23) "Mayor" means the Mayor of the District of Columbia as established by section 421 of the Charter (D.C. Official Code § 1-204.01).

(24) "Measure" means a proposed act, resolution, or amendment to a proposed act or resolution, a motion pending before the Council or before a committee of the Council, a proposed reorganization plan, reprogramming request, non-offsetting budget modification request, grant application, proposed state plan, contract, or proposed municipal regulation transmitted by law to the Council for its approval.

(25) "Meeting" means the formal convening of a committee or the Council, other than solely for the purpose of receiving testimony, held at a designated time and place for the purpose of transacting public business, including official action of any kind.

(26) "Member" means a member of the Council established by section 401 of the Charter (D.C. Official Code § 1-204.01) and includes the Chairman, unless the context clearly indicates otherwise.

(27) "Normal business hours" means 9:00 a.m. through 5:30 p.m., Monday through Friday, except legal holidays.

(28) "Official action" has the same meaning as in section 742 of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 774; D.C. Official Code § 1-207.42).

(29) "Person" means an individual, partnership, association, corporation, or any other organization.

(30) "Reading" means, within the meaning of section 412 of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 788; D.C. Official Code § 1-204.12), an opportunity for the Members to debate and vote on proposed legislation at a regular or additional legislative meeting of the Council. A reconsideration of legislation after it has been transmitted to the Mayor is considered a "reading" where there has been at least 13 days intervening between the last reading of the legislation and the reconsideration date.

(31) "Recess of the Council" means periods of time during which regularly scheduled meetings of the Council are not held; i.e., the month of August through September 15th, the 9-day period beginning on the Friday immediately preceding Easter, the 17-day period beginning on July 15th of each year, and the 9-day period ending on December 31st of each year.

(32) "Remuneration" means the rate or level of compensation to be paid an employee for the performance of his or her duties up to and including, but no more than, the maximum authorized and appropriated by law.

(33) "Reprogramming Policy Act" means the Reprogramming Policy Act of 1980, effective September 16, 1980 (D.C. Law 3-100; D.C. Official Code § 47-361 et seq.).

(34) "Reprogramming request" means any reprogramming request or budget modification submitted to the Council pursuant to sections 4 and 5, respectively, of the Reprogramming Policy Act (D.C. Official Code §§ 47-363 and 364).

(35) "Resolution" means an expression of a simple determination, decision, or direction of the Council of a special or temporary character and includes actions of the Council concerning its internal management and conduct.

(36) "Short title" means the term by which an act or resolution may be cited.

(37) "State plan approval request" means a request to approve a state plan submitted by the Mayor to the Council pursuant to section 6 of the Funds Control Act (D.C. Official Code § 47-385).

(38) "Subpoena" means subpoena ad testificandum or subpoena duces tecum, or both.

(39) "Transcription" means a verbatim recordation, including a tape recording.

ARTICLE II
ORGANIZATION


201. Oath of Office
201a. Code of Official Conduct
202. Conflict of Interest

A. Executive Officers of the Council
211. Chairman
212. Chairman Pro Tempore
213. Vacancy in Office of Chairman

B. Committee Membership
221. Selection
223. Vacancies
224. Distribution of Responsibility
225. Participation of Members in Committee Meetings
226. Rules of Committees(Committee Rules)
227. Committee Activity Report

C. Standing Committees
231. Committee of the Whole(Rules)
232. Committee on Aging and Community Affairs(Rules)
233. Committee on Economic Development(Rules)
234. Committee on Finance and Revenue(Rules)
235. Committee on Government Operations and the Environment(Rules)
236. Committee on Health(Rules)
237. Committee on Housing and Workforce Development(Rules)
238. Committee on Human Services
239. Committee on Libraries, Parks, and Recreation
240. Committee on Public Safety and the Judiciary(Rules)
241. Committee on Public Services and Consumer Affairs(Rules)
242. Committee on Public Works and Transportation

D. Creation of Subcommittees
245. Subcommittees

E. Special Committees
251. Creation of Special Committees
252. Use of Subpoenas by Special Committee

F. Special Projects
253. Special Projects

G. Appointed Officers of the Council
261. Appointment of Officers
262. Secretary
263. General Counsel
264. Budget Director
265. Policy Director

H. Council Personnel and Appointments
271. Subordinate Staff of Appointed Officers
272. Committee Staff
273. Members' Personal Staff
274. Council Appointment to Other Bodies
275. Appointment by Committees and Members
276. Residency Requirement for Appointments

201. Oath of Office

(a) On January 2nd of each odd-numbered year, members of the Council whose terms begin at that time shall take and subscribe an oath or affirmation to support the Constitution of the United States and faithfully to discharge the office of member of the Council. The oath of office to the Councilmembers shall be administered by a legally authorized person of the member's choice. The Secretary to the Council shall supply printed copies of the oath, which shall be subscribed by the members and returned to the Secretary and recorded in the Council records as conclusive proof of the fact that the signer took the oath in accordance with law.

(b) A member of the Council whose term of office does not begin at the beginning of a Council Period shall take and subscribe an oath or affirmation described above as soon as practicable after he or she has been duly certified as having been elected or selected for the position.

201a. Code of Official Conduct.

(a) Councilmembers and Council staff shall maintain a high level of ethical conduct in connection with the performance of their official duties and shall refrain from taking, ordering, or participating in any official action that would adversely affect the confidence of the public in the integrity of the District government. Council members shall strive to act solely in the public interest and not for any personal gain or take an official action on a matter as to which he or she has a potential conflict of interest created by a personal, family, client, or business interest, avoiding both actual and perceived conflicts of interest and preferential treatment.

(b) Councilmembers and Council staff shall take full responsibility for understanding and complying with the letter and spirit of all laws and regulations governing standards of conduct for District public officials, including those relating to conduct, conflicts of interest, gifts, disclosures, campaign finance, political activity, and freedom of information. This includes understanding and complying with Council Rules 201a and 202; D.C. Official Code § 1-615.51 (whistleblower protection); D.C. Official Code § 1-618.01, et seq., and 6 DCMR, Chapter 18 (Standards of Conduct); District of Columbia Campaign Finance and Conflict of Interest Act (D.C. Official Code § 1-1104.03 (Constituent Services Funds); D.C. Official Code § 1-1105.06(a) and (b) (Lobbying); D.C. Official Code § 1-1106.01 - 1-1106.02, and D.C. Municipal Regulations, Title 3, Chapters 33 and 37 (conflict of interest); D.C. Official Code § 1-1106.51 (use of government resources); Official Correspondence Regulations (D.C. Official Code § 2-701 et seq.)(Official Mail); and all applicable federal conflict of interest and ethics rules and regulations: the Hatch Act (5 U.S.C. §§ 7321 -7326)(partisan political activity); 5 U.S.C. § 3110 (nepotism); 18 U.S.C. § 201(b)(2) (bribery); 18 U.S.C. § 207 (post-employment restrictions; 18 U.S.C. § 208 and 5 CFR Part 734 (conflict of interest).

(c) Councilmembers and Council staff shall specifically adhere to the Council Code of Official Conduct that lists the core ethical principles, which build public trust in government. The Code of Official Conduct attached to this resolution is adopted.

(d)(1) The Council shall proactively review the District's overall ethics program, including structure, training, enforcement, and overall ethics culture, and work to comply with national standards for the creation of effective compliance and ethics programs.

(2) The Ethics Counselor for the Council, in coordination with the Office of Campaign Finance, shall conduct mandatory training on the conflict of interest and ethics laws and regulations applicable to Councilmembers and staff on at least an annual basis. Ethics training materials, including summary guidelines to all applicable laws and regulations, shall be prepared by the Ethics Counselor for the Council and made readily available online and in print.

202. Conflict of Interest
Any member who, in the discharge of his or her official duties on the Council, would be required to take an action or make a decision that would affect directly or indirectly his or her financial interest, as defined by section 601(b) of the District of Columbia Campaign Finance Reform and Conflict of Interest Act, approved August 14, 1974 (88 Stat. 467; D.C. Official Code § 1-1106.01(b)), or those of a member of his or her household or a business with which he or she is associated, or must take an official action on a matter as to which he or she has a conflict situation created by a personal, family, or client interest, shall disclose this information in writing to the Chairman, or shall submit a statement for the record at the appropriate committee or Council meeting. The Chairman shall excuse the member from votes, deliberations, and other action on the matter, if the member requests to be excused. If a member discloses a potential conflict of interest which the member determines does not prohibit him or her from taking official action pursuant to D.C. Official Code § 1-1106.01(b), the member may participate in the votes, deliberations and other actions on the matter; however, this disclosure shall be made whenever the member participates in any deliberations or other actions on the matter. If the member's participation would be prohibited by D.C. Official Code § 1-1106.01(b), the member shall not participate in any vote, deliberation or other action on the matter. If the participation by a chairperson of a committee in the votes, deliberations or other action on a measure assigned to the chairperson's committee would be prohibited by D.C. Official Code § 1-1106.01(b), the chairperson shall return the measure to the Chairman for reassignment. Any information disclosed under this section shall be included in the written record of the proceedings.

211. Chairman
The Chairman shall be the presiding and chief executive officer of the Council.

212. Chairman Pro Tempore
In each Council period, the Chairman shall nominate one member as Chairman Pro Tempore who will act in the place of the Chairman when the Chairman is absent or recuse himself or herself. The Council shall act on the Chairman's nomination by resolution.

213. Vacancy in Office of Chairman

Whenever a vacancy occurs in the office of the Chairman or the Chairman is serving as Acting Mayor, the Chairman Pro Tempore selected pursuant to section 212 shall convene the Council. The Council, by resolution, shall elect one of its at-large members as Acting Chairman and another at-large member as Acting Chairman Pro Tempore until the vacancy in the office of Chairman is filled or until the return of the regularly-elected Chairman.

221. Selection

At or near the beginning of a new Council Period, the Chairman shall nominate the chairperson and members of each committee of the Council. The Council shall by resolution act on the Chairman's nominations.

222. Chairman as Ex-Officio Member

The Chairman shall be an ex-officio, voting member of all committees and may be counted for purposes of a quorum, but shall not increase the quorum requirement for the committee.

223. Vacancies

A vacancy in the membership or chair of a committee shall be filled by appointment by the Chairman, with the approval of the Council by resolution.

224. Distribution of Responsibilities

The Chairman and Council shall endeavor to distribute committee responsibility as evenly as possible among the members and in no event shall an individual member chair more than 1 standing committee. The principle of seniority shall be respected in the assignment of committee chairs.

225. Participation of Members in Committee Meetings

(a) Any member of the Council may attend the meeting of any committee and may participate in committee discussions, but only committee members may make motions and cast votes.

(b) Any member of the Council may participate fully in the hearings of any committee.

226. Rules of Committees

(a) Each committee shall adopt written rules, not inconsistent with these Rules or other applicable law, to govern its procedures. The committee rules, effective when filed in the Secretary's Office, shall incorporate the following principles:

(1) The scheduling of regular meeting days, which shall not be less frequent than monthly, for conducting business;

(2) A procedure for rescheduling or cancelling a regular meeting;

(3) A procedure for holding additional meetings to be called by the chairperson;

(4) A procedure for holding special meetings, which shall be called at the request of a majority of the members of the committee;

(5) Procedures to govern the chair of a committee meeting in the absence of the chairperson;

(6) Procedures for keeping a complete record of all committee action, which shall include roll call votes;

(7) Procedures for making available for inspection by the public, at reasonable times in the office of either the committee or the Secretary to the Council, a description of each amendment, motion, order, or other proposition on which a roll call was taken, the name of each member voting for and against the amendment, motion, order, or proposition, and the names of those members present but not voting;

(8) A procedure for giving notice of hearings consistent with section 422;

(9) Procedures setting a fixed number of members to constitute a quorum for taking testimony and receiving evidence;

(10) The imposition of a 10 minute rule in the interrogation of a witness before the committee, until each member of the committee has had an opportunity to question the witness;

(11) A prohibition against voting upon a measure or recommendation unless a quorum of the committee is actually present;

(12) A requirement that if, at the time of approval of a measure by a committee, a member of the committee gives notice of the intention to file supplemental, minority, or additional views, that member shall be entitled to not less than 5 days, excluding Saturdays, Sundays, and legal holidays, within which to file the views, which shall be included in the report of the committee on the measure;

(13) A procedure for amending the committee rules by a vote of a majority of the committee; and

(14) A requirement that if an amendment is orally moved during a committee meeting, it shall, upon request by a member, be reduced to writing and read by the Committee Clerk or other staff of the Committee;

(15) A requirement for the circulation of notice of the date, hour, and place of all committee meetings to all members of the Council at least 24-hours before the date of the meeting, along with a copy of the agenda of the meeting and a draft of any measures to be considered, unless at least four members of the committee agree to a shorter notice;

(16) A procedure for providing at least 24 hours notice to Members and the Secretary to the Council of the cancellation of a regularly scheduled meeting and at least 12 hours notice to Members and the Secretary of the Council of the cancellation of an additional meeting, unless the Members of the Council and the Secretary are given written notice of the cancellation at least two hours prior to the scheduled meeting;

(17) A procedure for recessing a meeting which is consistent with Rule 302(c);

(18) A procedure to ensure that meetings of the committee do not conflict with a previously scheduled meeting of another committee; and

(19) A procedure for the adoption of a consent agenda.

(b) The following provisions of these Rules shall be considered rules of committees:

(c) Any provision of these Rules that by its terms specifically applies to a committee shall be binding on each committee.

(d) When these rules are used as committee rules, and unless the context dictates a different meaning, the term "Council" means "committee", the term "member" or "member of the Council" means "member of the committee", the term "Chairman" means "Chairperson of the Committee", and the term "Secretary" means "Clerk or other staff of the committee".

(e) A committee may adopt additional rules. Committee rules adopted under this section shall be consistent with these Rules and other applicable law, and shall be filed with the Secretary to the Council.

227. Committee Activity Report

Each committee shall file a report not later than 30 days prior to the end of each Council period which details its oversight and legislative activities. The format and content of the reports shall be determined by the Secretary.

231. Committee of the Whole(Rules)

(a) The Committee of the Whole is responsible for the annual budget, and amendments, additions, or supplements to the budget; coordinating the Council's relationships with the Congress, the Federal executive branch; monitoring the progress of Council legislation through Congress; monitoring the status of original legislative proposals in Congress that may affect the District of Columbia, the Council, or its legislation; the development of the comprehensive plan and other matters pertaining to land use; public space naming; reapportionment and realignment of the political subdivisions of the District of Columbia; Council administration and personnel; the scheduling of all matters for consideration by the Council in the legislative meeting; legislative matters related to the District of Columbia as a political entity, including matters related to Statehood, voting rights, and self-determination for the District; responsible for coordinating the Council's relationships with appropriate regional, state, and national associations and organizations; labor relations; the Council's relationship with regional authorities and other regional bodies and organizations not specifically assigned to other committees; matters regarding Advisory Neighborhood Commissions; all matters related to public education, including authorizing public charter schools; and other matters assigned to it by these Rules or by the Chairman.

(b) The Chairman of the Council is the Chairman of the Committee of the Whole and its members include all members of the Council. The Committee of the Whole shall meet on the third Tuesday of each month, except during periods of Council recess, in a work session to consider measures which have been reported and timely filed by committees pursuant to subsection (c) of this section, and for the introduction and referral of legislation. The Chairman shall prepare the agenda for each meeting of the Committee of the Whole. The Chairman may not withhold a measure duly reported and timely filed by another committee from the Committee of the Whole agenda unless the Committee of the Whole votes to table the measure.

(c)(1) Except as provided in section339, each bill and resolution reported by the committees of the Council identified in sections 232 to 240 shall be referred to the Committee of the Whole for a review of its legal sufficiency and technical compliance with the drafting rules of the Council; for ascertaining completion of the record; for a determination of the sufficiency of the fiscal impact statement required by section 443(c); and for scheduling for the Legislative Session.
      (2) No bill or resolution may be reported by a committee of the Council for consideration at the Committee of the Whole unless it is accompanied by a fiscal impact statement.
      (3) Amendments made by committees that are outside the legislative jurisdiction of the committee shall be referred to the relevant committee before the legislation is agendized for the legislative meeting at the Committee of the Whole.

(d) The following agencies come within the purview of the Committee of the Whole:

232. Committee on Aging and Community Affairs.   (Rules)

(a) The Committee on Aging and Community Affairs is responsible for the concerns of the aging; matters regarding Advisory Neighborhood Commissions; matters related to Statehood and self-determination for the District; human rights; Latino, African, Asian and pacific islander affairs; gay, lesbian, bisexual and transgender affairs; issues related to women; and veterans affairs. (b) The following agencies come within the purview of the Committee on Aging and Community Affairs:

233 Committee on Economic Development   (Rules)

The Committee on Economic Development is responsible for matters related to economic, industrial and commercial development; the disposition of property for economic development purposes; tourism, cultural affairs; international business and affairs; and local business development policy.

(b) The following agencies come within the purview of the Committee on Economic Development:

234 Committee on Finance and Revenue(Rules)

(a) The Committee on Finance and Revenue is responsible for matters relating to taxation and revenue for the operation of the government of the District of Columbia; general obligation bond acts, revenue anticipation notes, and industrial revenue bonds.

(b) The following agencies come within the purview of the Committee on Finance and Revenue:

235. Committee on Government Operations and the Environment(Rules)

(a) The Committee on Government Operations and the Environment is responsible for matters relating to elections, campaign finance, general services, personnel, including employee appeals and general administration of the government of the District of Columbia; maintenance of public buildings, property management, including the declaration of government property as no longer required for public purposes; grants management; government procurement; matters relating to the general operations and services of government; and matters relating to environmental protection regulation and policies.

(b) The following agencies come within the purview of the Committee on Workforce Development and Government Operations:

236 Committee on Health(Rules)

(a) The committee is responsible for matters concerning health and environmental health, except for rodent control; the regulation of health occupations and professions, and health care inspectors.

(b) The following agencies come within the purview of the Committee on Health:

237. Committee on Housing and Workforce Development(Rules)

(a) The Committee on Housing and Workforce Development is responsible for matters related to development, maintenance, preservation, and regulation of the housing stock, including rental housing; and neighborhood development, improvement, stabilization, and urban affairs; workforce development issues; employment and manpower development; and ex-offender affairs.

(b) The following agencies come within the purview of the Committee of Housing and Urban Affairs:

238. Committee on Human Services

(a) The Committee on Human Services is responsible for matters concerning welfare; social services; youth affairs (other than juvenile justice) and disability services.

(b) The following agencies come within the purview of the Committee on Human Services:

239. Libraries, Parks and Recreation

(a) The Committee on Libraries, Parks and Recreation is responsible for all matters related to libraries, public parks and recreation.

(b) The following agencies come within the purview of the Committee on Libraries, Parks and Recreation

240. Committee on Public Safety and the Judiciary(Rules)

(a) The Committee on Public Safety and the Judiciary is responsible for matters affecting the judiciary and judicial procedure which are within the authority of the Council; matters affecting decedents' estates and fiduciary affairs; matters affecting administrative law and procedure; matters affecting criminal law and procedure; matters arising from or pertaining to the police and fire regulations of the District of Columbia; and other matters related to police protection, correctional institutions (including youth corrections), fire prevention, homeland security, and public safety.

(b) The following agencies come within the purview of the Committee on the Judiciary:

241. Committee on Public Services and Consumer Affairs(Rules)

(a) The Committee on Public Services and Consumer Affairs is responsible for matters related to consumer and regulatory affairs; public utilities, the regulation of banks and banking activities; securities, and insurance; including private health insurance matters.

(b) The following agencies come under the purview of the Committee on Public Services and Consumer Affairs:

242. Committee on Public Works and Transportation

(a) The Committee on Public Works and Transportation is responsible for matters relating to highways, bridges, traffic, vehicles, maintenance of public spaces, recycling, waste management, water supply, and wastewater treatment, regional public transportation issues; and the regulation of alcoholic beverages.

(b) The following agencies come within the purview of the Committee on Public Works and the Environment:

245. Creation of Subcommittees

At or near the beginning of a new Council Period, the Chairman of the Council, shall nominate the chairperson and members of each subcommittee of the Council. The Council shall by resolution act on the Chairman's nominations. A subcommittee may use subpoenas to obtain testimony or documents only if the standing committee of which it is a subcommittee authorizes the issuance of subpoenas. Each bill or resolution reported by a subcommittee shall be referred to its standing committee for a vote and scheduling for the Committee of the Whole. Subcommittees shall comply with the requirements of these Rules.

251. Creation of Special Committees

Special committees to consider investigations, ethics, and other matters may be created by resolution, approved by 2/3rds of the members of the Council. The resolution shall set forth the jurisdiction, size, duration, and date for final action of the special committee.

252. Use of Subpoenas by Special Committee

A special committee may use subpoenas to obtain testimony or documents only if the resolution creating the special committee authorizes the issuance of subpoenas. Subpoenas issued by special committees shall comply with the requirements of Article VI of these Rules.

F. Special Projects.

253. Special Projects.

Special policy development and oversight projects may be created and funded by a Council resolution. The resolution shall set forth the timetable, budget, goals, and deliverables of the special project, and specify whether the project will be undertaken by a standing or special committee, or another method of organization.

261. Appointment of Officers

“The appointed officers of the Council are the Secretary, General Counsel, Budget Director, and Policy Director. The assignment, removal, and remuneration of these officers shall be recommended by the Chairman, and approved by vote of the majority of the Council.

262. Secretary

The Secretary is, and shall be know as, the chief administrative officer of the Council and is responsible for maintaining records of Council actions including the filing of bills and proposed resolutions, amendments to bills and resolutions, requests for hearings, committee reports, and other records and reports assigned by these Rules, the Council, or the Chairman, and for proposing and administering the fiscal year budget of the Council.

263. General Counsel

The General Counsel is responsible for advising the Council on matters of parliamentary procedure, identifying legislative problems, providing members with alternatives in terms of policy options to solve those problems, representing the Council in any legal action to which it is a party, supervising the publication of the District of Columbia Code, making legislative drafting assistance available to all members, engrossing and enrolling measures, and making necessary technical and conforming changes in measures during enrollment, and shall serve as Ethics Counselor for the Council.

264. Budget Director

The Budget Director is responsible for advising members of the Council on matters related to the budget including the development of annual and multiyear budgets and financial plans, review of contracts, and analysis of the fiscal impact of legislation. The budget staff shall also serve as a resource for all Council committees and members.

265. Policy Director.

The Policy Director is responsible for advising members of the Council on policy matters that are presented to the Office of Policy Analysis for its review and to provide comprehensive, independent, and objective research and analysis on defined legislative and policy issues to members of the Council, upon request. The policy analysis staff shall also serve as a resource for all Council committees and their members.

271. Subordinate Staff of Appointment Officers

The appointed officers may assign, remove, and determine the remuneration for their respective professional and clerical staffs, subject to appropriations and positions allocated by the Council.

272. Committee Staff

(a) The chairperson of each committee shall appoint and shall present for the approval of committee members the names and responsibilities of each committee staff person. The chairperson shall remove, and determine the remuneration for the staff of the committee, subject to appropriations and positions allocated by the Council.

(b) The chairperson of each committee shall notify the members of the committee of such action within 3 working days.

273. Members' Personal Staffs

Each member may assign, remove, and determine the remuneration for his or her personal staff, subject to appropriations and positions allocated by the Council.

274. Council Appointment to Other Bodies

Where the law provides for the Council to appoint a person to another body, the Chairman shall nominate the person and the Council shall act on the nomination by resolution. A representative appointed by the Chairman or Council shall report to the Council on a periodic basis. The Council may, by resolution, instruct its representative as to the position to take on a particular matter.

275. Appointment by Committees and Members

(a) Where the law provides for a committee to appoint or approve the appointment of a person to a board or commission, the committee shall act on the appointment by committee resolution filed with the Secretary.

(b) Where the law provides for a member to appoint a person to a board or commission, the member shall make the appointment by memoranda filed with the Secretary, which states:

(1) The legal capacity in which the member is acting, e.g., as a member of the Council or as chair or a member of a particular committee;

(2) The date of appointment;

(3) The official name of the board or commission to which the person is being appointed;

(4) The name, complete mailing address, and ward designation of the person appointed;

(5) The law under which the appointment is being made; and

(6) The term of the appointment.

276. Residency Requirement for Appointments

After January 1, 1987, each member of a District of Columbia board or commission who is not serving as a member of that board or commission as of January 1, 1987, and who is appointed under section 274 or 275, shall be a resident of the District of Columbia at the time of appointment, unless the law or executive order that established the board or commission specifically authorizes the appointment of a nonresident as a member of the board or commission.

ARTICLE III
PROCEDURES FOR MEETINGS

A. Legislative Meetings
301. Organizational Meeting
302. Regular Meetings
303. Additional and Special Meetings
304. Quorum
305. Meetings Open to the Public
306. Executive Meetings
307. Hearing the Mayor
308. Recess
309. Council Review of Contracts

B. Order of Business for Meetings
311. Order of Business for Regular Meetings
312. Order of Business for Additional and Special Meetings
313. Proceeding out of Order

C. Rules of Decorum
321. Decorum of Members
322. Decorum of Members of the Public

D. Rules of Debate
331. Obtaining the Floor
332. Limitations on Debate
333. Personal Privilege
334. Points of Order
335. Appeal
336. Extension of Remarks
337. Recognition of Non-Members
338. Presentation of Ceremonial Resolutions
339. Expedited Optional Procedure for Reprogrammings, Revenue Bonds, and Review Resolutions

E. Motions
341. Motions Recognized During Debate
342. Withdrawal or Modification of Motions
343. Amendments to Be Written
344. Non-Germane Amendments
345. Friendly Amendments
346. Amendment in the Nature of a Substitute

F. Voting
351. Form of Vote
352. Voice Votes
353. Demand for Roll Call Vote
354. Calling the Roll
355. Records of Votes
356. Proxy Voting Prohibited
357. Reconsideration
358. Summons of Members

301. Organizational Meeting

On the first day of each Council Period that is not a Saturday, Sunday, or legal holiday, the Council shall convene an organizational meeting for the purpose of considering the adoption of Rules of Organization and Procedure, selecting a Chairman Pro Tempore pursuant to section 212, appointment of committee chairs and memberships, appointment of members to regional bodies, and appointment of Council officers. If a quorum is not present, the Chairman shall convene an organizational meeting as soon as feasible.

302. Regular Meeting

(a) The Council shall hold a regular legislative meeting on the first Tuesday of every month except during a period of recess of the Council and except during the period September 1 - 15, 1999. When the day for a regularly scheduled legislative meeting falls on a day designated by law as a legal holiday, the meeting shall be held at the same time on the next succeeding day not a holiday. Regularly scheduled legislative meetings shall be held at 10:00 a.m. The Chairman may designate another hour for a meeting at the next legislative meeting or meeting of the Committee of the Whole or by written notice to each member and the Secretary to the Council at least 24 hours before the regularly scheduled hour.

(b) All regular meetings of the Council shall be held in the Council Chamber, Room 500 of the John A. Wilson Building, 1350 Pennsylvania Avenue, N.W., or unless another place is designated by a majority of the Council either in a legislative meeting or in writing circulated to all members and the Secretary to the Council not less than 24 hours prior to the scheduled meeting.

(c) If a majority of the Council is present at a regular meeting, the Chairman may recess that meeting to another time, day, or place, or may reschedule a future regular meeting to another time, day, or place.

(d) The Chairman may cancel a future regularly scheduled meeting. The Secretary shall notify each member of a meeting cancellation.

303. Additional and Special Meetings

(a) The Chairman may call additional meetings of the Council.

(b) Any 2 members may request that the Chairman call a special meeting of the Council. The request must be in writing and filed in the Office of the Secretary. Immediately upon the filing of the request, the Secretary shall notify the Chairman and other members of the filing of the request. If, within 24 hours after the request is filed, the Chairman does not call the requested special meeting, to be held within 72 hours after the request is filed, a majority of the members of the Council may file in the office of the Secretary their written notice that a special meeting of the Council will be held, specifying the date, hour, place, and agenda of the special meeting. The Council shall meet at that date and hour. Immediately upon the filing of the notice, the Secretary shall notify all members of the Council as provided in subsection (c) of this section.

(c) Whenever an additional or special meeting is called, the Secretary shall notify each member in writing not less than 24 hours prior to the additional or special meeting. The notice shall state the date, hour, place, and agenda of the meeting and may state whether items are to be considered on a consent or non-consent agenda. No matter shall be considered at an additional or special meeting except those stated in the request and notification. An additional meeting to consider an emergency and temporary matter may be called upon shorter notice, if a majority of the members agree in writing to the shorter notice. The Chairman may add emergency and temporary measures to the agenda of an additional meeting with the written agreement of a majority of the Members.

304. Quorum

A majority of the members constitutes a quorum for the lawful convening of a Council meeting and for the transaction of business, except that a lesser number may hold hearings. A meeting shall not begin until a quorum is ascertained by the Chairman. After a quorum has been ascertained, the meeting shall proceed, unless a member raises the absence of a quorum, whereupon the Chairman shall direct the calling of the roll and shall announce the result. These proceedings shall be without debate, and until a quorum is present, no debate or motion shall be in order except to recess for 20 minutes to find absent members. After the recess, the roll shall be called again. If a quorum is present, the meeting shall proceed; if a quorum is not present, the meeting shall be adjourned.

305. Meetings Open to the Public

All meetings of the Council at which official action is taken shall be open to the public. No resolution, rule, act, or other official action shall be effective unless taken, made, or enacted at an open meeting.

306. Executive Meetings

Upon the affirmative vote of a majority of the members present and voting at a public meeting, the Council may conduct a meeting in an executive session to the extent permitted by section 305.

307. Hearing the Mayor

The Mayor has the right to be heard by the Council upon request and at reasonable times set by the Council.

308. Recess

(a) Except as set forth in subsection (b) of this section, no bill or resolution, other than an emergency bill or emergency resolution and accompanying temporary bill to be considered at a special or additional meeting called pursuant to these Rules, may be introduced during a recess of the Council. No committee may take official action during a recess of the Council, except that, when specifically authorized to do so by a vote of a majority of the Council, a committee may hold a public hearing or roundtable. A notice of future committee action may be filed during a recess of the Council.

(b)(1) A member of the Council may introduce a resolution approving or disapproving a contract in excess of $1 million or a multiyear contract during any recess period.

(2) A proposed contract in excess of $1 million during a 12-month period or a multiyear contract for goods or services that is required to be submitted to the Council pursuant to section 451 of the District Charter may be transmitted to the Office of the Secretary for the Council during the 30-day period prior to the end of the summer recess of the Council, a committee may hold a public hearing and take official action on the proposed contract in excess of $1 million or multiyear contract during this period, and a member of the Council may introduce a resolution approving or disapproving a contract in excess of $1 million or a multiyear contract during this recess period.

(3) A proposed federal-aid highway contract in excess of $1 million during a 12-month period that is required to be submitted to the Council for its review pursuant to the District Charter may be transmitted to the Office of the Secretary to the Council during a recess of the Council, a committee may hold a public hearing and take official action on the proposed federal-aid highway contract during the recess, and a member of the Council may introduce a resolution approving or disapproving the proposed federal-aid highway contract during the recess and during the 10-day period following submission of the proposed federal-aid highway contract to the Council.

309. Council Review of Contracts

(a) Notwithstanding section 402(b) of these Rules, the time period for Council review of a proposed contract in excess of $1 million during a 12-month period or a multiyear contract that is required to be submitted to the Council pursuant to the District Charter shall begin on the first day (excluding Saturdays, Sundays, and holidays) following its receipt by the Office of the Secretary to the Council. The Secretary to the Council shall ensure that a copy of the proposed contract is designated as urgent and circulated in a folder of a distinctive color to the office of each member of the Council within 24 hours (excluding Saturdays, Sundays, and holidays) following its receipt by the Office of the Secretary to the Council.

(b) The submission of an annual capital program of federal-aid highway projects to the Council for review and approval and approval of the annual program is deemed as approval of the individual contracts that make up the annual program.

(c) The Secretary to the Council shall place an electronic copy of the summary of a proposed contract within 24 hours (excluding Saturdays, Sundays, and holidays) following its receipt on the Legislative Information Management System in a manner that it may be accessed through the website of the Council and on the Council “v” drive.

311. Order of Business for Regular Meetings

Subject to section 313, the Council shall take up business in the following order unless a different order has been set for a particular meeting by action of the Committee of the Whole:

(1) Call to order at the time and place set forth pursuant to section 302;

(2) Moment of silence;

(3) Determination by the Chairman of the presence of a quorum;

(4) Presentation of ceremonial resolutions;

(5) Secretary's report on the filing of reports by committees, unless the formal reading of the report is waived by unanimous consent;

(6) Secretary's report of the introduction of new bills and proposed resolutions filed with that office, and the introduction by members of new bills and proposed resolutions by reading the short title, unless the formal reading of the report is waived by unanimous consent pursuant to section 404;

(7) Approval of the consent agenda without objection by a member;

(8) Reading by short title and votes on proposed ceremonial resolutions;

(9) Final reading by short title of and final vote on bills that have been pending at least 13 days since they were previously read;

(10) Reading by titles of reported and discharged bills with a limitation on debate as provided in section 332;

(11) Reading by short title of and vote on proposed resolutions except as provided in paragraph (8) of this section;

(12) Reading by short title of and vote on resolutions declaring the existence of emergencies and accompanying emergency bills;

(13) Reading by short title of and vote on temporary legislation;

(14) Official communications received from the Mayor or an agency; and

(15) Other business.

312. Order of Business for Additional and Special Meetings

The Council shall take up business in the following order at an additional or special meeting:

(1) The Council shall be called to order at the time and place set forth in the notice of the meeting.

(2) The Chairman shall ascertain the presence of a quorum.

(3) If a quorum is present, the Council shall take up business in the order set forth in the meeting notice.

313. Proceeding Out of Order

The Chairman, without objection, or upon the vote of a majority of the members present and voting, may take up any item of business out of order.

321. Decorum of Members

(a) Members shall not engage in private discourse or commit any other act tending to distract the attention of the Council from the business before it.

(b) In debate a member must confine remarks to the question at hand, and avoid personalities.

(c) A member in referring to another member should avoid using the member's name, rather identifying that member by ward or at-large status, as the member who last spoke or by describing the member in some other manner.

(d) It is not the person but the measure that is the subject of debate, and it is not allowable to question or impugn the motives of a member, but the nature or consequences of a measure may be condemned in strong terms.

(e) The use of cellular telephones and pagers during meetings or public hearings in the Council Chambers or in any other place where Council committee meetings or public hearings are being conducted is prohibited.

322. Decorum of Members of the Public

(a) Members of the public shall not commit any act tending to distract the attention of the Council from the business before it.

(b)The Chairman shall maintain order in the Council Chamber. If the Chairman determines that the removal of a person other than a member is necessary to maintain order, after warning the person, the Chairman may order the removal of the disorderly person.

(c) Unless permitted by the Chairman, no member of the public may enter the area designated as the well or the dais of the Council Chamber during an official meeting of the body.

(d)(1) No signs, placards, posters or attention devices of any kind or nature shall be carried or placed within the Council hearing or meeting rooms or Council Chamber. No demonstrations are permitted in the Council Chamber or any area in which a Council proceeding or a public hearing is being conducted. The use of cellular telephones and pagers during meetings or public hearings in the Council Chambers or in any other place where Council committee meetings or public hearings are being conducted is prohibited.

(2) This prohibition shall not apply to armbands, emblems, badges or other articles worn on the personal clothing of individuals; provided, that such armbands, badges or emblems are of such a size and nature as not to interfere with the vision or hearing of other persons at a meeting nor extend from the body as may cause injury to another.

(3) Any person who shall violate the provisions of this subsection, relating to signs, or who shall willfully interrupt or disturb Council proceedings, after warning to desist, may be removed from the premises.

(4) Models, photographs, maps, charts, drawings, and other such demonstrative materials intended for use in a presentation by a specific person in testimony before the Council shall be permitted.

(d) No person, except a member of the Council or Council staff, shall be allowed in the anterooms of the Council Chamber, during the course of any hearing or other proceeding of the Council or any committee of the Council, except upon invitation of the Chairman of the Council or the chairman of the committee holding the public hearing.

331. Obtaining the Floor

A member who wishes to speak, give notice, make a motion, submit a report, or for any other purpose, shall address and be recognized by the Chairman before addressing the Council.

332. Limitations on Debate

(a) No member may be recognized more than one time to debate or make a motion relating to a pending matter until all members who wish to speak have been recognized.

(b) A member may speak no more than 5 minutes during the first round of debate on a pending matter, and no more than 3 minutes on a subsequent round.

(c) Debate may be limited by a motion to move the previous question approved by a majority of the members present and voting.

(d) Following approval of a motion to move the previous question, each member shall be entitled to not more than 2 minutes to debate the pending question and the bill or resolution cannot be further amended absent a motion to reconsider the motion to move the previous question.

(e) Debate on a pending matter may be closed and the matter put to an immediate vote by a motion to close debate approved by 2/3rds of the members present and voting. A motion to close debate shall not be in order unless all members desiring to be heard have had at least one opportunity to speak on the pending matter.

(f) A member may yield all or part of his or her time provided by this section to another member.

(g) A motion to move the previous question or to close debate shall be in order only when a member has been recognized for the purpose of making such a motion.

(h) Motions to move the previous question or to close debate shall not be debatable.

(i) The Chairman may in his or her discretion modify time limitations with respect to specific matters scheduled for debate.

(j) The Chairman may designate a member as a floor manager for the proponents of a measure and a member as a floor manager for the opponents of such measure, giving preference to the committee chair or bill sponsor as the floor manager for the proponents of the measure. Equal time shall be allotted for debate by each side and a floor manager may reallocate his or her time to other members. The Chairman shall reserve a sufficient amount of time to allocate to members who neither support nor oppose the legislation at issue.

333. Personal Privilege

Any member, as a matter of personal privilege, may speak for a period of not longer than 10 minutes concerning matters which may affect the Council collectively, its rights, its dignity or the integrity of its proceedings, or the rights, reputation, or conduct of its individual members in their representative capacities only.

334. Points of Order

Points of order are debatable only at the discretion of the Chairman. If the Chairman permits debate, he or she has authority to limit it.

335. Appeal

An appeal may be taken from any decision of the Chairman. A member must state his or her reasons for appealing a decision, to which the Chairman may respond. Appeals must be acted upon immediately. An affirmative vote of 1/2 of the members present and voting is required to sustain the Chairman.

336. Extension of Remarks

(a) A member, with the unanimous consent of the members present at any meeting, may revise and extend his or her remarks made at a meeting. No member may make an extension or revision of remarks which would cause another member's comments to be taken out of context. The official transcript of a meeting shall be annotated to indicate the extension or revision of remarks.

(b) Extensions of remarks must be filed with the Secretary within 2 days after the first transcript of the remarks have been received in the member's office. Saturdays, Sundays, and legal holidays shall not be included in computing time under this section.

337. Recognition of Non-Members

The Chairman may recognize a member of the public or an employee of the District of Columbia government if the participation of the person would, in the judgment of the Chairman, enhance the understanding of the matter under consideration by the Council. Recognition of a non-Councilmember during a legislative meeting shall be limited to situations in which emergency action by the Council is under consideration.

338. Presentation of Ceremonial Resolutions

(a) Ceremonial resolutions that have been adopted by the Council may be presented from the well of the Council Chamber during legislative meetings by the member who introduced the resolution, or another member designated by the member introducing the resolution.

(b) During a Council Period, no Councilmember shall be permitted to present more than a total of eight ceremonial resolutions at legislative meetings, except that one member may yield his or her right to present ceremonial resolutions under this section to another member.

(c) No Councilmember shall be permitted to speak more than 2 minutes on each ceremonial resolution.

(d) No recipient of a ceremonial resolution shall be permitted to present a display or performance during a legislative meeting.

(e) No more than 1 recipient for each ceremonial resolution shall be permitted to speak during a legislative meeting.

339. Expedited Optional Procedure for Reprogrammings, Revenue Bonds, and Review Resolutions

(a) This section shall apply to a resolution regarding a reprogramming request, revenue bonds, and regulations and other actions that are:

(1) Proposed for promulgation or adoption by an entity other than the Council;

(2) Required by law to be approved, disapproved, or reviewed by the Council prior to taking effect; and

(3) Take effect after a set period of time by operation of law.

(b) A resolution covered by this section may, at the option of the committee chair, be placed on the non-consent agenda of the next regular legislative meeting following approval by a committee, without referral to the Committee of the Whole, if the committee report on the resolution is circulated by the committee chair to all members and the Secretary to the Council within 24 hours of the committee action and before noon of the day preceding the legislative meeting. If a reported resolution is considered at a legislative meeting without prior consideration at a Committee of the Whole meeting under this section, the legal sufficiency, technical compliance with the drafting rules of the Council, completion of the record of the reported resolution, and the sufficiency of the fiscal impact statement, shall be reviewed at the legislative meeting at which it is considered.

(c) When a resolution covered by this section has been reported by the committee to which it was referred, and is scheduled for review in a work session of the Committee of the Whole as provided in section 231, the Chairman may convene a legislative meeting, to immediately follow the Committee of the Whole work session, solely to consider the resolution. A legislative meeting may be convened under this section by circulating the reported resolution and a notice, stating the date, hour, place and agenda for the meeting, at least 24 hours before the meeting. This subsection only applies where:

(1) the period of legislative review will expire before the next regular legislative meeting of the Council, or

(2) it is necessary to approve or disapprove the resolution prior to the expiration of the review period.

341. Motions Recognized During Debate

When a question is under debate, the Chairman may entertain only the following motions, which shall take precedence in the order listed:

(1) To adjourn;
(2) To recess;
(3) To reconsider;
(4) To lay on the table;
(5) To move the previous question;
(6) To close debate;
(7) To postpone to a day certain;
(8) To recommit to committee;
(9) To amend or substitute; or
(10) To postpone indefinitely.

342. Withdrawal or Modification of Motions

Any motion may be withdrawn or modified by the mover at any time before it has been amended or voted on.

343. Amendments to Be Written and Accompanied by a Fiscal Impact Statement

(a) Members shall endeavor to file amendments to pending bills and resolutions in writing in the Office of the Secretary for circulation to members and officers of the Council at least 24 hours preceding the legislative session at which they are to be moved.

(b) Prior to a vote on a measure, oral amendments shall be reduced to writing and read by the General Counsel, and made available for public inspection as soon as practicable.

344. NON-GERMANE AMENDMENTS

Every amendment proposed to an emergency or temporary measure must be germane to the subject matter of the measure to be amended. A non-germane amendment to a bill requires 2 readings, must include a fiscal impact statement, and be approved by 2/3rds of the members present and voting. To be germane, the amendment is required only to relate to the same subject. It may entirely change the effect of or be in conflict with the spirit of the original motion or measure and still be germane to the subject.

345. FRIENDLY AMENDMENTS

Without objection, the mover of a motion or a measure may accept a friendly amendment which, if accepted, shall be voted on simultaneously with the motion or measure. A friendly amendment to a second degree amendment shall not be considered a third degree amendment.

346. AMENDMENT IN THE NATURE OF A SUBSTITUTE

(a) A notice of an intent to move an amendment in the nature of a substitute at a legislative meeting shall be circulated to all Members and the Secretary of the Council no later than 12 p.m. the business day prior to the scheduled legislative meeting.

(b) Whenever an amendment in the nature of a substitute is moved, it shall reflect all substantive changes from the prior version of the legislation (committee print or engrossment) by using strikeovers on the language which is proposed to be deleted from the prior version and an underscore on all new language being added by the amendment in the nature of a substitute.

(c) The mover of an amendment in the nature of a substitute may have a separate amendment considered simultaneously with the amendment in the nature of a substitute.

351. Form of Vote

Voting shall be in the form of "YES", "NO", and "PRESENT". A vote of "PRESENT" shall be deemed the equivalent of an abstention or a non-vote.

352. Voice Votes

Except as provided in Rule 353, votes on all questions shall be by voice, with the results determined by the Chairman. A member's vote upon any matter shall be recorded upon request.

353. Demand for Roll Call Vote

Any member, in advance of a vote or promptly thereafter, may demand a roll call vote.

354. Calling the Roll

When a roll call vote is demanded, the Secretary shall call the roll of the members in rotating alphabetical order so that the member whose name is called first is the same member whose name was called second on the next previous vote, and so on through the roll, so that the member whose name is called last is the same member whose name was called first on the next previous vote. At the end of the roll call, the names of those who failed to answer can be called again, or the chair can ask if anyone entered the room after his name was called. Changes of vote are also permitted at this time, before the result is announced. No member may vote “pass” more than once on the same amendment or the bill in its entirety. A second vote of “pass” shall be considered a vote of “present".

355. Records of Votes

(a) When a vote on legislation is by voice vote, the Secretary will record all members present as voting "yes" unless there has been a request to be recorded as having voted "no", a member votes "present," or a member has recused himself or herself from voting.

(b) When a roll call vote is demanded, the Secretary will record the names of those voting "YES", "NO", or "PRESENT". Members will be recorded as absent if they are not in the chambers when a vote is taken. Voting records are official records of the Council.

356. Proxy Voting Prohibited

No proxy shall be permitted either for the purpose of voting or for the purpose of obtaining a quorum.

357. Reconsideration

(a) Any member recorded as having voted with the prevailing side on a question may move to reconsider the question at any time, except as limited by this section. An act may be reconsidered before it has been approved, deemed approved, or vetoed by the Mayor. A resolution may be reconsidered at any time prior to its implementation. A committee may reconsider its vote to report legislation at any time before the Council votes on the measure.

(b) For the purpose of this rule, any member who was present and voting on a question decided by a voice vote will be considered as having voted with the prevailing side on the question, unless the member had asked to be recorded as voting against the prevailing side or "PRESENT".

(c) A motion to reconsider can not be made by a member who was absent during a voice or roll call vote on a question.

(d) A motion to reconsider requires the approval of a majority of the members present and voting.

(e) When a motion to reconsider a vote is defeated, it cannot be repeated.

(f) A motion to reconsider is not required to consider amendments to move, to strike, or to accept amendments accepted or rejected on a previous reading of a bill.

(g) Votes to approve or amend these Rules may not be reconsidered pursuant to this section.

358. Summons of Members

(a) Prior to the vote on legislation, the Chairman may hold open the calling for the vote for a period of no longer than two minutes. During that time, all members who are absent from the Council Chamber shall be summoned. At the direction of the Chairman, the Secretary shall call the names of the members.

(b) No member may be be summoned more than twice at the same legislative meeting.

ARTICLE IV
LEGISLATION

A. Introduction of Legislation
401. Who May Introduce
402. Manner of Introduction
403. Introduction of Emergency Legislation
404. Reading Introductions
405. Committee Assignment
406. Comments by Executive Branch
407. Withdrawal of Legislation

B. Council Approval
411. Consent Agenda
412. Emergency Legislation
413. Temporary Legislation
414. Discharge
415. Vetoed Legislation

C. Notice and Publication of Intended Actions
421. Notice to Members
422. General Notice by Publication of Intended Actions
423. Personal Service or Actual Notice
424. Abbreviated Notice
425. Methods of Notice
426. Notice of Emergency Actions
427. Notice of Temporary Legislation
428. Notice of Waiver of Rule 231(c).
429. Notice of Ceremonial Resolutions
430. Notice and Publication of Adopted Legislation

D. Legislative Records
441. Responsibility for Records
442. Form for Introductions
443. Reports on Legislation
444. Addendum to Committee Reports
445. Identification of Council Documents
446. Legislative Files
447. Other Official Records
448. Records of Legislative Meetings
449. Public Access to Records
450. Effect of End of Council Period
451. Transmission of Acts
452. Committee Records

401. Who May Introduce

(a)(1) Only members of the Council may introduce legislation for consideration by the Council.

(2) At the time legislation is filed in the Office of the Secretary, the legislation shall have been placed on the Council "v" drive.

(b) Any proposed legislation transmitted to the Council by the Mayor or a Charter independent agency submitted in appropriate form and in compliance with these Rules shall be introduced by the Chairman, at the request of the Mayor or a Charter independent agency. Any bill or resolution proposed by the Mayor or a Charter independent agency shall be delivered to the Office of the Secretary the second business day preceding any meeting of the Council as a prerequisite to its introduction or consideration at such meeting. All legislation from the Mayor or a Charter independent agency shall be transmitted to the Council by diskette and hard copy, or any other medium as determined by the Secretary. All confirmation resolutions submitted to the Council by the Mayor shall include a copy of the current resume of the nominee. The Secretary to the Council shall determine whether the proposed legislation is in appropriate form and may return any proposed legislation that is not in appropriate form to the Mayor or the Charter independent agency.

402. Manner of Introduction

(a) Members of the Council may introduce bills and resolutions, either by:

(1) Reading the short title of the bill or resolution, except a ceremonial resolution, during the period of a legislative meeting or a work session of the Committee of the Whole designated for introductions and immediately providing the Secretary with the signed original of the bill or resolution; or

(2) Filing the signed original of the bill or resolution in the office of the Secretary during normal business hours.

(b) Unless specifically provided otherwise by law, no matter transmitted for a period of Council review prior to its taking effect shall be deemed transmitted to the Council or the Chairman, and no time period for Council review shall begin to run until the matter has been formally introduced by the Chairman at a legislative session or work session of the Committee of the Whole.

(c) Whenever proposed legislation would require the Secretary to transmit its text or anything associated with the text to a person or organization, the sponsor of the legislation shall provide the Secretary with the last known address of the proposed recipient.

(d) All measures transmitted for introduction by an entity other than the Council shall be addressed to the Chairman and filed in the Office of the Secretary. The Secretary shall circulate the measure in accordance with these rules.

403. Introduction of Emergency Legislation

Emergency legislation and resolutions declaring the existence of emergency circumstances may be introduced as provided in section 402 or may be introduced at a meeting called to consider the emergency legislation.

404. Reading Introductions

(a) At each legislative meeting of the Council and work session of the Committee of the Whole, during the period designated for introductions, the Secretary shall read the short titles of bills and proposed resolutions which were introduced, pursuant to section 402(a)(2), between the previous reporting period and the Thursday preceding the legislative or Committee of the Whole work session, giving the numbers assigned as provided in section 445, and the committee assignments as provided in section 405.

(b) Bills and proposed resolutions may not be debated or amended when they are read for introduction, but it is in order for a member to take exception to a committee assignment or to recommend or request that the Chairman make an alternative or additional committee assignment. (c) The formal reading of the Secretary's report as provided in subsection (a) of this section may be waived by unanimous consent.

(d) Notwithstanding other provisions of this section, a member may raise questions regarding committee assignments of legislation included in the Secretary's report without a formal reading of the entire Secretary's report.

(e) No member shall be permitted to introduce more than a total of 3 bills or resolutions at a legislative meeting or Committee of the Whole work session.

(f) No member shall be permitted to speak more than 3 minutes on each bill or resolution that is introduced.

(g) No more than one member shall be permitted to speak on each bill or resolution that is introduced; provided, that a member may yield all or a part of his or her time provided by this subsection to another member.

405. Committee Assignment

(a) When a bill or proposed resolution is introduced prior to a legislative session or Committee of the Whole work session, the Chairman shall assign it to the appropriate committee or committees according to the standards of germaneness, unless the Council retains the measure. When a bill or proposed resolution is introduced at a legislative session or Committee of the Whole work session, the Chairman may provisionally assign the bill to a committee or committees. If the Chairman does not assign the bill or proposed resolution to another committee or committees within 72 hours, the assignment shall be deemed official at the end of the 72-hour period. If the Chairman assigns the bill or proposed resolution to another committee, the new assignment shall not become official until the next regularly scheduled legislative meeting or Committee of the Whole work session. The Chairman may assign a bill or proposed resolution for comments at any time.

(b)(1) The Chairman may assign a bill or resolution to 2 or more committees for sequential consideration of all or part of the measure, and may assign all or parts of the measure to other committees for comments.

(2) Where there is a sequential referral, the Chairman may make the referral and specify a time certain by which, once the measure has been voted upon favorably by one committee, the other committees to which the measure has been referred must report the measure. If a committee fails to file a report within the time period specified, the measure shall be deemed discharged from the committee, and the Secretary shall notify the Chairman that the bill or resolution is ready to be agendized for the next scheduled Committee of the Whole meeting. The Committee of the Whole shall consider the bill or resolution as reported out as well as any parts of a measure that have been automatically discharged.

(c) The Chairman may reassign a bill or resolution from 1 committee to another committee, except that the reassignment shall not become official until it has been noted in a legislative meeting or Committee of the Whole work session where the reassignment may be appealed in the same manner as any other decision of the Chairman.

(d) The Chairman's decisions on committee assignments may be appealed in the same manner as other decisions of the Chairman.

(e) A committee may not consider a bill or proposed resolution until the assignment is deemed official. An assignment is official once members of the Council have had an opportunity to object to the committee assignment at a legislative session or Committee of the Whole work session. This subsection shall not apply to matters referred to the Committee of the Whole, if referral to the Committee of the Whole is required by these Rules.

406. Comments by Executive Branch

The Executive Branch may comment on any bill or resolution. Unless otherwise required by law, neither the Council nor a committee must wait for Executive Branch comments before considering the measure.

407. Withdrawal of Legislation

(a) Whenever a rule, regulation, or resolution is proposed for promulgation by an entity other than the Council and is required by law to be approved, disapproved, or reviewed by the Council prior to its taking effect and would take effect automatically by operation of law, the proposal may be withdrawn formally by the proposer prior to final Council action or, if the Council takes no action, prior to any time limit imposed by law. The withdrawal shall render the original proposal a nullity as if it were never proposed. These proposed rules, regulations, and resolutions may be withdrawn only by written request transmitted to the Chairman.

(b) Whenever a measure is introduced by a member of the Council, it may be withdrawn formally by the introducer at any time before any action has been taken by the Committee to which it has been assigned (i.e., hearing, markup, or vote). The withdrawal shall be in writing and transmitted to the Secretary to the Council for circulation to the members. The withdrawal shall render the original proposal a nullity as if it were never proposed.

(c) Without objection, a committee chairperson may withdraw, one time only, a measure reported by that committee from Council consideration until the next regularly scheduled meeting.

(d) Notwithstanding subsection (a) of this section, if a member of the Council withdraws a resolution approving or disapproving a contract or reprogramming after the date the contract or reprogramming would otherwise have been deemed approved, the measure shall be deemed approved on the date the resolution is withdrawn, unless it has been deemed approved prior to that time by operation of law.

411. Consent Agenda

The Chairman shall prepare a consent agenda for each legislative session which shall include bills and resolutions that the Chairman believes will be adopted by unanimous vote. The consent agenda shall be approved by the Committee of the Whole at its work session immediately preceding the legislative session for which the agenda was prepared. Without objection, any member of the Council may amend the committee print of a bill or resolution without removing the bill or resolution from the consent agenda, if the amendment is delivered to the Secretary at or before the Committee of the Whole meeting and circulated at the Committee of the Whole meeting. Any member may strike a bill or proposed resolution from the consent agenda at the Committee of the Whole meeting or at the legislative meeting prior to the vote on the consent agenda. Bills and resolutions removed from the consent agenda shall be considered as provided in section 311, except that the Chairman may first consider items removed from the consent agenda. . Prior to the vote on the consent agenda at a legislative meeting, and without objection from any other member, a member may request that a measure printed on the non-consent agenda be moved to the consent agenda. Legislation remaining on the consent agenda shall be approved by the Committee of the Whole and shall be considered at the legislative session as provided in section 311. Approval of the consent agenda during the legislative session will include the unanimous approval of all matters included in the consent agenda. If a member asks for his or her vote to be recorded on a particular measure, the measure shall not be included on the consent agenda.

412. Emergency Legislation

(a) Where it is proposed that a bill or resolution be passed immediately due to emergency circumstances, the Council may debate the question of the existence of an emergency and then shall vote on whether emergency circumstances exist. If 2/3rds of the members of the Council find that emergency circumstances exist, the Council shall consider the bill on its merits.

(b) For purposes of this Rule, an "emergency" means a situation that adversely affects the health, safety, welfare, or economic well-being of a person for which legislative relief is deemed appropriate and necessary by the Council, and for which adherence to the ordinary legislative process would result in delay that would adversely affect the person whom the legislation is intended to protect.

(c) Emergency legislation shall take effect, according to its terms, either immediately or at a specific time. Pursuant to section 412(a) of the Charter, emergency legislation shall be effective law for not more than 90 days.

413. Temporary Legislation

If the Council finds the existence of an emergency and approves an emergency bill under section 412, the Council may, at the same legislative session, consider a temporary bill on first reading without committee referral. The temporary bill must be substantially similar to the emergency bill and may remain effective for not more than 225 days.

414. Discharge

The Council, by a vote of 2/3rds of the members present and voting, may discharge a committee from further consideration of a measure that has been assigned to the committee. Upon approval of the discharge motion, the Council shall consider the bill or resolution as if it had been reported from the committee without amendment or modification or reassign the measure to another committee.

415. Vetoed Legislation

Whenever an act of the Council is disapproved by the Mayor and returned to the Council pursuant to section 404(e) of the Charter, the disapproved act shall be the property of the full Council. The Chairman may solicit comments or recommendations on the disapproved act from a committee or committees. A member may move for the Council to reenact the disapproved act prior to the 30-day Council review period provided in section 404(e) of the Charter.

421. Notice to Members

(a)The Secretary shall distribute, upon introduction, a copy of each measure to each member and, upon referral, to each committee to which the measure is assigned. The Secretary shall also distribute to each member, upon introduction or filing, a copy of each notice of public hearing or roundtable, notice of investigation by subpoena, and Mayoral disapproval of a Council act.

(b) Any document that is not required to be distributed under subsection (a) of this section may be distributed electronically, if a member agrees to such notice in writing in advance, and the electronic documents are identical to the documents that are circulated in paper or hard copy, including any attachments, tables, or charts.

(c) Each document required by these Rules to be transmitted to members shall be transmitted to the Council Officers.

422. General Notice by Publication of Intended Actions

(a) Except as provided in these Rules, 15 days notice by publication in the District of Columbia Register is required prior to:

(1) Council adoption of a bill or resolution; and

(2) The conduct of a legislative or investigative hearing.

(b) No prior notice by publication is required for the adoption of a ceremonial resolution, an emergency bill or resolution, a resolution declaring an emergency, or a resolution adopting Council Rules, appointing Council officers and committee chairpersons and members, or pertaining to the internal operation or organization of the Council.

(c) The Council or a committee may recess and reconvene at a future time or place to complete a scheduled hearing without additional notice by publication in the District of Columbia Register; provided, that the committee notifies the Secretary, and the Secretary posts a notice in a prominent place near the entrance of the hearing room or on the Council's official website of the new time or place.

423. Personal Service or Actual Notice

Notice by publication is not required if all persons subject to an intended action are named, and in accordance with law, either are served personally or have actual notice of the Council's intended action.

424. Abbreviated Notice

Less than 15 days notice of intended action or a hearing on a bill or resolution may be given upon good cause found and published with the notice.

425. Methods of Notice

Where not otherwise required by these Rules or other provisions of law to be done in specific fashion, notice of intended actions, hearings, or meetings may be given by:

(1) Publication in the District of Columbia Register;

(2) Publication in one or more newspapers of general circulation;

(3) Mailing notices to a mailing list of organizations and individuals established and maintained by the Secretary;

(4) Use of other news media;

(5) Posting notice in a prominent place in the John A. Wilson Building and other public buildings or posting places;

(6) Facsimile;

(7) Email; or

(8) In any other manner directed by the Council.

426. Notice of Emergency Actions

(a) When an emergency bill or resolution is to be considered, a notice which includes a statement of the reasons for the emergency and the intended effect of the emergency bill or resolution shall be circulated to all members and the Secretary at least by noon on the third day, excluding weekends and holidays, before the legislative meeting at which the emergency action is to be considered, unless the nature of the emergency precludes such notice. If the nature of the emergency precludes the notice, the sponsor of the legislation shall ensure that members have notice at the earliest possible time prior to the meeting at which the emergency legislation is to be considered.

(b) A draft of the emergency bill or resolution shall be circulated to all members and the Secretary by noon on the second business day before the legislative meeting at which the emergency action is to be considered.

(c) Notwithstanding the provisions of subsection (a) of this section, public notice of intended emergency action shall be given prior to adoption of an emergency bill or resolution by at least one method provided in section 425.

427. Notice of Temporary Legislation

(a) Each temporary bill adopted pursuant to section 413, shall be circulated with the accompanying emergency legislation in accordance with section 426. Following approval on first reading, a notice of intent to adopt the temporary bill on second reading shall be published in the District of Columbia Register.

(b) When temporary legislation is to be considered under section 413, the notice of emergency legislation under section 426 shall include notice of the temporary legislation.

428. Notice of Waiver of Rule 231(c).

(a) The notice of a request for a waiver of Rule 231(c) shall be circulated to all members and to the Secretary to the Council no later than noon on the second business day, before the legislative meeting at which a measure is to be considered.

(b) Where there is a motion to waive section 231(c) for a measure, a certification shall be made of its legal sufficiency and technical compliance with the drafting rules of the Council; the completion of the record; and a determination made of the sufficiency of the fiscal impact statement required by section 443(c).

(c) At the time a request to waive Rule 231(c) is circulated to the Chairman, Members, and the Secretary, the committee report shall have been filed in the Office of the Secretary in order for it to be placed on the agenda for the appropriate legislative meeting.

429. Notice of Ceremonial Resolutions

Each ceremonial resolution shall be circulated to members and the Secretary to the Council by noon of the day prior to the legislative meeting at which it is to be considered. Without objection, ceremonial resolutions scheduled for presentation at a regularly scheduled legislative meeting, may be presented at the Committee of the Whole scheduled for the same day.

430. Notice and Publication of Adopted Legislation

Each act and resolution adopted by the Council shall be filed in the Office of the Mayor for publication in the District of Columbia Register. Except as provided in D.C. Official Code § 1-206.02, no act or resolution shall become effective until after its publication. Once notice by publication has been given in accordance with this section, no additional notice by publication is necessary for an act completing Congressional review to become effective law as provided in section 602 of the District of Columbia Home Rule Act, approved December 24, 1973 (87 Stat. 813; D.C. Official Code § 1-206.02).

441. Responsibility for Records

(a) The Secretary shall maintain accurate and up-to-date Council records, described in sections 446 and 447, and shall make the records available to the public.

(b) Each committee shall make records on legislation assigned to the committee and on other committee activities and shall file the records with the Secretary as required by these Rules. When the records are in the custody of the committee, the committee shall make them available to the public.

(c) Whenever the Secretary receives a request for information about the operation of the office or intra-office budget expenditures of a particular member, the Secretary shall immediately notify the affected member of the request by providing the member with a copy of the request. Before complying with the request the Secretary shall seek the opinion of the General Counsel on the legality and propriety of disclosing the requested information.

442. Form for Introductions

(a) Every bill and proposed resolution shall be introduced in typewritten form, signed by the member introducing it, include a long title that identifies the subject matter of the measure, and be in substantial compliance with the form required for final adoption. The Secretary to the Council shall make the determination as to whether the bill or proposed resolution complies with this subsection.

(b) Co-introduction of a bill or a proposed resolution shall be evidenced by the signature of the co-introducer on the face of the measure. Co-sponsorship shall be permitted up to the close of business the day following the legislative meeting or Committee of the Whole work session at which the measure was officially referred or by indication on the record at the legislative meeting.

443. Reports on Legislation

(a) Each bill or resolution shall be accompanied by a draft report when it is considered by a committee, unless the committee votes to waive this requirement for a particular bill or resolution. In the event of a waiver, the committee shall vote on the draft report at a regularly scheduled, additional, or special meeting of the committee before filing the report and the reported bill or resolution with the Secretary.

(b) Each adopted report on a bill or resolution shall be in writing, signed by the committee's chairperson, accompanied by the final bill or resolution, and contain the following information regarding the reported legislation:

(1) A statement of its purpose and effect;

(2) A chronology of action, including the date of introduction, the date that the notice of hearing was published in the D.C. Register, date and description of any action taken at a committee meeting;

(3) A detailed section-by-section analysis of its provisions;

(4) The Committee reasoning;

(5) A fiscal impact statement as provided in subsection (c) of this section;

(6) An analysis of the impact on existing provisions of law that it would modify or affect;

(7) Dissenting, separate, and individual views of committee members, if members demanded the opportunity to state their views;

(8) Any additional information that the committee directs to be included;

(9) A record of the results of a voice vote or, if a roll call, the votes to adopt the legislation and the motion to adopt the report;

(10) Any recorded votes on amendments to the bill;

(11) A list of all introducers and co-sponsors;

(12) The date that the notice of intended action was published in the D.C. Register;

(13) A committee print that states the bill or proposed resolution number of the measure; in the top left-hand corner of the measure the name of the committee, the date of the committee markup, and the words "committee print"; and

(14) The date of the committee markup shall be the date of the report;

(15) The committee's response to each relevant issue and concern raised in a recommendation adopted by a resolution of an affected Advisory Neighborhood Commissions, if any; and

(16) A list of witnesses who testified at the hearing, or who submitted a statement for the record prior to the deadline established by the committee.

(c) Except for emergency declaration, ceremonial, confirmation, and sense of the Council resolutions, no bill, resolution, or amendment to a bill or resolution may be enacted or approved by the Council without a Council fiscal impact statement and worksheet, if applicable, which has been reviewed and approved by the Council Budget Director or the Chief Financial Officer in the measure, committee report, presented to the Council, at the time of its consideration. The Council fiscal impact statement shall include the estimate of the costs which will be incurred by the District as a result of the enactment of the measure in the current and each of the first 4 fiscal years for which the act or resolution is in effect, together with a statement of the basis for such estimate. The statements shall include the following:

(1) A general statement of the effects the measure will have on the operating and capital budgets for the current and next 4 fiscal years;

(2) A quantitative estimate of the expenditures needed to implement the measure;

(3) An identification of the revenues and funds currently available, or likely to be available from existing revenue sources to implement the measure, if it is to be implemented within the current fiscal year;

(4) A statement on the extent to which current appropriations are available to finance implementation of the measure, if it is to be implemented within the current fiscal year; and

(5) An identification of the specific funding source to be recommended in the forthcoming fiscal years to implement the measure, if the cost of implementation is estimated to exceed $100,000 in that fiscal year.

(d) The Budget Director shall file quarterly reports with the Office of the Secretary, no later than 15 days at the end of each quarter, of the bills adopted by the Council which reference that the bills are subject to inclusion in the financial plan and budget or subject to appropriations. The Secretary shall circulate the reports to the Members within 24 hours of receipt.

(e) Each report prepared by the Committee of the Whole on a Council appointment to another body and each report prepared by another committee on a confirmation shall include a current resume of the nominee.

(f)(1) A committee chairperson shall file a reported bill or resolution with the Secretary within 20 days, excluding Saturdays, Sundays, legal holidays, and recesses of the Council, of committee action on the bill or resolution unless the committee votes to reconsider the bill or resolution.

(2) If a committee chairperson has failed to file a reported measure within the period of time specified in paragraph (1) of this subsection, the committee, by a majority vote of the members of the committee, may vote to have the measure as reported filed immediately with the Office of the Secretary, to be agendized at the next scheduled Committee of the Whole meeting.

(g) The Secretary to the Council shall make a determination as to whether the reported bill or proposed resolution and the report on the bill or proposed resolution comply with this section.

444. Addendum to Committee Reports

On final passage of a bill, a majority of the members of the Council or the Chairperson of a committee may request that a committee submit an addendum to a committee report that explains the Council reasoning for any amendments where amendments, including amendments in the nature of a substitute, have been passed by the full Council. A committee shall vote on an addendum to a committee report before it may be filed in the Office of the Secretary.

445. Identification of Council Documents

(a) Legislative documents shall be identified by a name that describes the type of document and a two part document number.

(b) Legislative documents shall be identified by the following names:

(1) A bill, whether permanent, temporary, or emergency, shall be known as a "Bill";

(2) A resolution, before its adoption, shall be known as a "Proposed Resolution";

(3) An enacted bill signed by the Mayor, a bill vetoed by the Mayor and approved by members of the Council, or an approved initiative certified by the Board of Elections and Ethics shall be known as a "District of Columbia Act";

(4) An adopted resolution shall be known as a "Resolution";

(5) A ceremonial resolution, whether proposed or adopted, shall be known as a "Ceremonial Resolution";

(6) An act that has taken effect following the 30-day Congressional review period shall be known as a "District of Columbia Law";

(7) A proposed reorganization plan shall be known as a "Reorganization Plan";

(8) A request for a reprogramming shall be known as a "Reprogramming Request";

(9) A proposed state plan shall be known as a "Proposed State Plan";

(10) A request for a grant application approval shall be known as a "Grant Application Request"; and

(11) A request for a non-offsetting budget modification shall be known as a "Non-offsetting Budget Modification Request".

(c) The Secretary shall assign two-part numbers to Council documents identified in subsection (b) of this section in the order of introduction, filing, adoption, or approval. The first part of the number consists of the current Council Period, and the second part consists of a consecutive serial number beginning with the number "1" in each Council Period.

(d) A report on a measure or a topic shall be titled as a "Report on _____________" (with the name to be filled in as appropriate under subsection(b) of this section). Titled reports shall be further identified by (1) a number corresponding to the number, if any, assigned to a measure; or (2) if the report is not on a measure, a sequential number preceded by the year filed.

446. Legislative Files

The Secretary shall maintain an official file on each bill and proposed resolution, which shall include the original of the following:

(1) The introduced version of the bill or proposed resolution;

(2) Any recordings, transcripts, or items submitted for the record of hearings on the legislation;

(3) The committee report on the legislation;

(4) Files transmitted from the committee regarding committee consideration of the bill or resolution;

(5) Any amendments to the bill or proposed resolution presented in legislative meetings;

(6) The engrossed and enrolled versions of the legislation;

(7) Records of the publication and notice given of Council consideration of the legislation; and

(8) Records of official transmittal of the legislation to the Mayor, to Congress, or other agencies or entities as required by law or the legislation.

447. Other Official Records

The Secretary shall maintain other official Council records, including, but not limited to the following:

(1) Transcripts and recordings of all legislative meetings;

(2) Tape recordings and minutes of all committee meetings;

(3) Tape recordings and documents submitted for the record of all legislative hearings;

(4) Tape recordings and documents submitted for the record of investigative hearings, recordings and transcripts of depositions and other testimony taken in connection with investigations, and reports of investigations; and

(5) Any other document or record required by law or these Rules to be filed with the Council or with the Secretary.

448. Records of Legislative Meetings

An audio tape recording of each legislative meeting shall be produced and maintained by the Office of the Secretary. In addition, the Office of the Secretary shall submit a final agenda with official actions of each legislative meeting for publication in the D.C. Register. A written transcript or a transcription of each legislative meeting shall be made available upon request. The Council may establish a fee to cover the cost of production of any recording or transcript.

449. Public Access to Records

Unless public access is restricted pursuant to section 504, copies of official Council records shall be available for public inspection during normal business hours and shall be available for reproduction and distribution to the public upon request. The Secretary shall establish a schedule of charges for reproduction of documents and recordings, which shall not exceed the total cost of the reproduction. The Secretary may waive charges in cases of financial hardship.

450. Effect of End of Council Period

(a) A bill or resolution that has not been finally adopted by the Council before the end of the Council Period in which it was introduced lapses without prejudice to its reintroduction in a subsequent Council Period. If temporary legislation has been passed on first reading pursuant to section 413 at the last legislative session in a Council Period, it may be considered on final reading during the next Council Period. A matter that has been transmitted by the Mayor or an independent agency for a designated period of Council review, that is pending at the end of a Council period, shall be in the same status it was at the end of the prior Council period and the legislation assigned a new number. If notice required by these Rules has been given in the prior Council period, no additional notice shall be required prior to action on the matter.

(b) Legislation that has been finally adopted by the Council during one Council Period shall not lapse simply because any of the following occurs in a subsequent Council Period: it is approved or vetoed by the Mayor, approved by operation of law, reenacted after a veto, submitted to referendum, or transmitted to Congress.

(c) Records of measures that lapsed at the end of a Council Period may be incorporated by reference in the records of substantially similar bills or resolutions considered in a later Council Period, including the record of any hearing or roundtable that was held in a prior Council Period.

451. Transmission of Acts

The Chairman shall transmit adopted acts to the Mayor and enacted acts to the United States Senate and the United States House of Representatives as required by the Charter.

452. Committee Records

Whenever there is a change in the chairperson of a committee, the incumbent committee chairperson shall ensure that official committee files and records are maintained and transmitted to the in-coming committee chair.

453. FOIA Procedures

(a) For purposes of the Freedom of Information Act, D.C. Official Code § 2-531 et seq., the Secretary to the Council shall be the Council’s FOIA Officer.

(b) To ensure our accurate and timely compliance with the law, whenever a request is received under the Freedom of Information Act, D.C. Official Code § 2-531 et seq., it shall be forwarded to the Secretary to the Council within one business day of receipt. Once a determination is made, in consultation with the General Counsel, that the request is proper, all information necessary to respond to the request shall be forwarded to the Secretary to the Council.

ARTICLE V
HEARING PROCEDURES

A. Procedures for Hearings
501. Authority to Call Hearings
502. Quorum
503. Participation by Members
504. Open to Public
505. Extension of Remarks
506. Recess

B. Receiving Testimony
511. Questioning Witnesses
512. Decorum of Witnesses

C. Rights of Witnesses
521. Right to Counsel
522. Right to Make Opening Statement

501. Authority to Call Hearings.

(a)(1) The Council shall hold a hearing when required by law and may hold a hearing on any matter relating to the affairs of the District. A Council hearing may be called by the Chairman of the Council.

(2) A hearing shall be held on all permanent bills prior to final adoption by the Council. A hearing or roundtable is not required where a hearing on the same or a similar bill was held in a prior Council Period.

(b) A committee of the Council shall hold a hearing when required by law and may hold a hearing on any matter relating to the affairs of the District that is properly within the committee's jurisdiction as provided in these Rules.

(c) Unless a hearing is required by law or regulation, a committee may hold a roundtable on any matter relating to the affairs of the District that is properly within the committee's jurisdiction as provided in these Rules. A roundtable shall comply with the hearing requirements set forth in this Article. A committee shall not be required to meet the notice requirements of section 422(a)(2) to hold a roundtable, but shall comply with the notice requirements of section 421.

502. Quorum

One member of the Council, for the Council, or 1 member of a committee, for the committee, shall constitute a quorum for the purpose of holding a hearing.

503. Participation by Members

(a) Each member may participate in hearings of the Council or of a committee, without regard to whether the member is a member of the committee conducting the hearing.

(b) Each member has a maximum of 10 minutes to question each witness until after each member has had an opportunity to question the witness.

504. Open to Public

(a) All hearings shall be open to the public unless, upon good cause shown, a majority of the Council or a committee approves the convening of a hearing in an executive meeting.

(b) Except as provided in subsection (c) of this section, all testimony taken and evidence received in an executive meeting shall be confidential and shall not be released to the public.

(c) Upon good cause shown and after notice as provided in this subsection, a majority of the Council or Committee members may approve the release of testimony or evidence received in an executive meeting. Ten days prior to the release of testimony or evidence under this subsection, the Council or committee must notify, in writing, the affected witness that the Council or committee intends to release the testimony or evidence. Prior to the expiration of the 10-day period, the affected witness may request, in writing directed to the presiding Council or committee member, and the Council or committee may consider withholding the testimony or evidence described in the notice.

(d) If a committee, in the publication of notice of a public hearing, sets a deadline before which a member of the public must contact the committee to be permitted to be a witness at the public hearing, then at the time that the public hearing is held, each member of the public who complied with the committee's requirements shall be given an opportunity to testify.

505. Extension of Remarks

(a) A member, with the unanimous consent of the members of the Council or Committee holding a hearing who are present at the hearing, may revise and extend his or her remarks made at the hearing. No member may make an extension or revision of remarks that would cause another member's comments to be taken out of context. The official transcript of a hearing shall be annotated to indicate the extension or revision of remarks.

(b) The extension of remarks must be filed with the Secretary within 2 days after the first transcript of the remarks have been received in the member's office. Saturdays, Sundays, and legal holidays shall not be included in computing time under this section.

506. Recess

A hearing may be recessed at any time by the member presiding over the hearing.

511. Questioning Witnesses

Witnesses may be questioned by members of the Council or committee and, with the consent of the Chairman or presiding member, by authorized Council or committee staff, or counsel advising the Council or committee.

512. Decorum of Witnesses

(a) A witness may address a member only through the presiding member.

(b) A witness shall confine his or her remarks to the question under discussion and shall avoid making negative personal comments.

(c) The presiding member shall maintain order in the hearing and, after issuing a warning, may order the removal of a disorderly member of the public as provided in section 322.

521. Right to Counsel

Any witness who appears before the Council or a committee has the right to be represented by counsel.

522. Right to Make Opening Statement

Any witness testifying at a hearing of the Council or a committee may submit an opening statement, which shall be placed in the record of the hearing. The presiding member may permit the witness to read his or her statement at the hearing.

ARTICLE VI
INVESTIGATIONS AND SUBPOENAS

A. Procedures for Investigations Using Subpoenas
601. Resolution Authorizing the Use of Subpoenas in An Investigation
602. Notice of Investigation
603. Report of Investigation
604. Testimony under Oath
605. Issuing the Oath
606. Depositions

B. Subpoenas
611. Issuance of Subpoenas
612. Report to Secretary Regarding Use of Subpoena
613. Service of Subpoenas
614. Enforcement of Subpoenas

C. Rights of Witnesses
621. Right to Assert Privileges
622. Notification of Rights
623. Right to Transcript
624. Rights of Persons Who Are Subjects of Investigations
625. Rights of Persons Identified in Investigations

D. Censure and Reprimand Procedures
651. Reprimand
652. Censure

601. Resolution Authorizing the Use of Subpoenas in An Investigation.

(a) In order to use subpoenas to obtain testimony or documents, the Council shall adopt a resolution authorizing an investigation by the Council or a special committee.

(b) In order to use subpoenas to obtain testimony or documents, a committee must adopt a resolution of the committee authorizing an investigation subject to the limits of section 501. This resolution must be filed in the Office of the Secretary.

(c) A resolution authorizing an investigation under this section shall delineate the purpose of the investigation and the subject matter to be investigated to afford witnesses adequate notice of the scope of the inquiry.

602. Notice of Investigation.

Pursuant to section 422, the Secretary shall publish a notice of each investigation authorized under section 601 in the District of Columbia Register, which notice shall include a copy or description of the resolution authorizing the investigation and the date the resolution was filed in the Office of the Secretary.

603. Report of Investigation.

(a) Within 90 days of the conclusion of an investigation under this article, a committee shall submit to the Council the results of the investigation, unless the Council, by majority vote of the members present and voting, extends the time limit.

(b) The committee, by a majority of the members present and voting, may vote not to release all or part of its report. The Council, by a majority of members present and voting, may direct a committee to release its report under terms that the Council sets.

604. Testimony under Oath.

A witness may be affirmed or sworn to give truthful testimony.

605. Issuing the Oath.

Any person authorized by law may issue an oath or affirmation to a witness.

606. Depositions.

The Council or committee may authorize a member, committee staff, or counsel advising the committee to take the testimony of witnesses by oral or written depositions.

611. Issuance of Subpoenas.

The Council, any standing committee of the Council, and, if authorized by the Resolution establishing it, any special committee, may subpoena the attendance and testimony of witnesses and the production of documents and other tangible items at meetings, hearings, and depositions in connection with an investigation. Subpoenas shall be issued in the form set forth in Appendix A, and, except as provided in section 613(b), shall be served not less than 5 business days prior to the return date.

612. Report to Secretary Regarding Use of Subpoena.

Prior to issuing a subpoena, a standing or authorized special committee shall submit a report to the Secretary to the Council outlining the nature and scope of the investigation and the type of information sought through the use of the subpoena.

613. Service of Subpoenas.

(a) Except as provided in subsection (b) of this section, subpoenas shall be served personally on the witness or his or her designated agent in 1 of the following ways, which may be attempted concurrently or successively:

(1) By a special process server, at least 18 years of age, designated by the committee or the Council from among the staff appointed by the Secretary who are not directly involved in the investigation; or

(2) By a special process server, at least 18 years of age, engaged by the committee or the Council for this purpose.

(b) If, after a reasonable attempt, personal service on a witness or witness' agent cannot be obtained, a special process server identified in paragraphs (a)(1) or (2) of this section may serve a subpoena by registered or certified mail not less than 8 business days prior to the return date.

614. Enforcement of Subpoenas.

A committee may refer to the Council any case of contumacy by a person subpoenaed to appear before the committee. The Council, by resolution, may refer any case of contumacy by any person subpoenaed by the Council or a committee to the Superior Court of the District of Columbia as provided in section 413 of the Charter (D.C. Official Code § 1-204.13).

621. Right to Assert Privileges.

(a) A witness has the right to refuse to answer a question that might tend to incriminate him or her by claiming his or her Fifth Amendment privilege against self-incrimination, other Constitutional privileges, or statutory or common law privileges recognized in the Superior Court of the District of Columbia.

(b) If a witness asserts a privilege, the presiding member shall inquire into the witness' reasons for claiming the privilege. If the presiding member determines that the claim of privilege is not warranted, he or she shall direct the witness to answer the question. A witness' continued claim of privilege in the face of an order by the presiding member to answer a specific question constitutes contumacy by the witness.

622. Notification of Rights.

Where a witness under subpoena is not represented by counsel, the presiding member shall advise the witness of his or her privilege against self incrimination.

623. Right to Transcript.

A witness under subpoena is entitled to receive, at the cost of producing it, a written transcript or a transcription of his or her testimony in connection with an investigation.

624. Rights of Persons Who Are Subjects of Investigations.

Any person who is the subject of an investigation authorized under section 601 may submit written questions for the cross-examination of other witnesses at public hearings called by the Council or a committee. With the consent of the members present and voting, the questions may be put to the witness by a member, by an authorized staff member, or by counsel advising the Council or a committee.

625. Rights of Persons Identified in Investigations.

Any person, who is named or specifically identified in connection with an investigation and who believes that the testimony or other evidence or comment by a member of the Council or a committee or its staff does not comport with the truth, may file a sworn statement of facts relevant to the testimony or other evidence or comment complained of.

D. CENSURE AND REPRIMAND PROCEDURES

651. REPRIMAND.

(a) A reprimand is a formal statement of the Council officially disapproving the conduct of one of its members. A reprimand shall be directed to a particular member of the Council based on a particular action (or set of actions) that is determined to be in violation of the Council’s Rules, law, or policy, but is considered to be not sufficiently serious to require censure. A reprimand is distinguished from censure in that it is not punishment or discipline and, therefore, does not require an investigation or separate hearing.

(b) The Council may adopt a resolution of reprimand in the same manner as provided for the adoption of any resolution; provided, that the Councilmember who is the subject of the resolution is permitted to speak in his or her defense prior to action on the motion for adoption of the resolution. The fact that the Councilmember who is the subject of a reprimand does not choose to respond to the resolution or does not attend the meeting at which the resolution is to be adopted shall not prevent the Council from adopting the resolution; provided, that the Councilmember had actual notice of the inclusion of the resolution on the agenda and had a reasonable opportunity to attend the meeting.

652. CENSURE.

(a) Censure is a formal statement of the Council officially disciplining one of its members. It is a punitive action, which serves as a penalty imposed for wrongdoing, but it carries no fine or suspension of the rights of the member as an elected official. Censure should be used for cases in which the Council determines that the violation of law or policy is a serious offense. To protect the overriding principle of freedom of speech, the Council shall not impose censure on any member for the exercise of his or her First Amendment right, no matter how distasteful the expression of that right was to the Council and the District. However, nothing in this rule shall be construed to prohibit the Council, as a body, from condemning and expressing its strong disapprobation.

(b)(1) The Council by a 2/3rd vote of its members present and voting may adopt a resolution of censure if it finds, based on substantial evidence, that a Councilmember took an action that amounts to a gross failure to meet the highest standards of personal and professional conduct.

(2) Substantial evidence is proof that a reasonable person would accept as adequate to support a conclusion or decision in favor of censure.

(c) A request for censure of a member of the Council may be submitted to the Secretary by any member of the Council. The request shall contain the specific charges on which the proposed censure is based. The request for censure shall be considered by a 5 member ad hoc committee of the Council appointed by the Chairman or, if the Chairman is the subject of the censure, by the Chairman Pro Tempore (“censure committee”). The committee shall not include the member making the request or the member who is the subject of the request.

(d) The Secretary shall deliver a copy of the request for censure and the charges to each member of the Council at least 48 hours prior to the first meeting of the censure committee at which the request will be first considered.

(e) The censure committee's proceedings may be conducted in executive session in accordance with Council Rule 504. The censure committee shall permit testimony from both the member making the request and the member subject to the request and shall determine whether:

(1) Further investigation of the charges is required to determine if a censure hearing is warranted;

(2) The matter is to be set for a censure hearing; or

(3) No further action should be taken with respect to the request.

(f) If the censure committee determines no further action should be taken with respect to the request, the censure committee shall report that to the Council at its earliest opportunity. If the censure committee determines that further investigation is required, the censure committee shall conduct an investigation, arrive at its recommendation, and report the recommendation and its findings, conclusions, and a summary of its proceedings (“findings”) to the Council at its earliest opportunity. If the committee does not report its recommendation and findings to the Council within 30 calendar days of the receipt of the request for censure and the formation of the censure committee, the matter shall be sent to the Council for its consideration.

(g) Upon receipt of the report of the censure committee, or at the expiration of the time for the censure committee to report to the Council, the Chairman shall place the matter on the Council’s agenda to determine whether or not a censure hearing is warranted. If the Chairman decides to set the matter for a censure hearing, it shall be scheduled for no sooner than one week after the determination to hear the matter. Written notice of the hearing shall be delivered in person to the member of the Council subject to the censure or to the member’s Council office at least 48 hours in advance of the scheduled hearing.

(h)(1) The censure hearing shall be conducted by the Chairman or, if the Chairman is the subject of the hearing, by the Chairman Pro Tempore. At the censure hearing, the member of the Council who is subject to the censure shall be given the opportunity to make an opening and a closing statement, to call witnesses on his or her behalf, and to question his or her accusers. The member subject to the censure may be represented by a person, or persons, of his or her choice whether or not the person is an attorney at law and may have that representative speak or question witnesses on his or her behalf.

(2) The questioning or cross-questioning of witnesses may be reasonably limited by the chair of the hearing.

(3) Testimony shall be taken only from witnesses having direct knowledge of facts or circumstances relevant to the specific charges under consideration.

(4) The rules of evidence and judicial procedure applicable in courts of law shall not be applicable to this hearing, and the procedures shall be generally informal.

(i) Notwithstanding any other provision of this rule, the Chairman, pursuant to an authorizing resolution, may appoint any person or a standing or special committee to perform any investigation required by the rule.

ARTICLE VII
BUDGET PROCEDURES

A. Budget Review Procedures
701. Role of the Committee of the Whole
702. Budget Review Schedule
703. Role of Council Committees
704. Committee of the Whole Consideration of Budget Request
705. Council Consideration of the Budget Request
706. Consideration of Gross Planning Budget Resolutions
707. Consideration of Control Budget Acts

B. Reprogramming Policy Act Procedures
711. Effect of Recess on Procedures
712. Committee Referral of Requests
713. Circulation of Requests
714. Publication of Notice
715. Withdrawal of Reprogramming Requests
716. Requirements for Disapproval of Requests
717. Automatic Approval of Requests
718. Transmittal to Mayor

Funds Control Act Procedures
721. Applicability of Procedures
722. Effect of Recess on Funds Control Act Procedures
723. Committee Referral of Requests
724. Circulation of Requests
725. Requirements for Disapproval
726. Automatic Approval of Requests
727. Transmittal to Mayor

Specified Funding Allocation Procedures
730. Required Information Prior to Approval
731. Prohibition on consecutive Allocations
732. Limits on Award Amounts
733. Audit Requirements
734. Disclosure Requirements

701. Role of the Committee of the Whole.

The Mayor's annual budget request for the District government and any supplement or amendments to the budget submitted to the Council pursuant to section 442(a) of the Charter (D.C. Official Code § 1-204.42(a)) shall be assigned to the Committee of the Whole.

702. Budget Review Schedule.

The Council Budget Director, at the direction of the Chairman, shall prepare a budget review schedule that includes a hearing schedule, establishes dates for closing hearing records, a template for the required format of and submitting and filing of committee budget reports, and schedule other Council budget activities as necessary or appropriate. The budget review schedule shall be presented to the Committee of the Whole for approval.

703. Role of Council Committees.

(a) Each standing committee shall be responsible, in accordance with the budget review schedule, for reviewing the budget requests for agencies within its purview, including, but not limited to:

(1) Holding public hearings on the proposed budget requests of agencies under the committee's purview and receiving testimony on those budget requests from agency representatives, Advisory Neighborhood Commissions, other organizations, and private citizens;

(2) Recommending funding and personnel levels for each agency under the committee's purview;

(3) Recommending appropriations language changes;

(4) Identifying, for agencies under the committee's purview, any additional budget needs not included in the committee's recommendation under paragraph (2) of this subsection, for which funding is sought;

(5) Identifying legislative actions required to implement committee budget recommendations; and

(6) Identifying issues for further analysis by the Mayor pursuant to section 442(a)(6) of the Charter (D.C. Official Code § 1-204.42(a)(6)).

(b) Each committee shall file, in accordance with the budget review schedule, the original committee markup and report with the Committee of the Whole. No committee shall file markups or reports that result in a net increase in the total amount of the budget request for all agencies under its purview, unless that markup or report also identifies additional revenue sources, additional budget reductions, or both, within the committee jurisdiction, sufficient to provide funding for the increase, unless another committee has directed funds to the committee for a specific purpose.

704. Committee of the Whole Consideration of Budget Request.

(a) The Council Budget Director, at the direction of the Chairman, upon receipt of committee reports and markups, shall prepare a summary of committee recommendations for presentation to the Committee of the Whole. This summary shall also include a comparison of the budget levels recommended by committees with any revenue level recommended by the Council Budget Director, at the direction of the Chairman, and the Chairman.

(b) The Council Budget Director, at the direction of the Chairman, shall refer any additional budget reductions recommended by a committee pursuant to section 703(b) to the committee having purview over the agency affected by the additional budget reduction for review and comment.

(c) The Committee of the Whole shall meet to consider committee reports, recommendations, and comments, and the Chairman's recommendations, if any, and shall proceed to mark up the Mayor's budget request. No amendment shall have the effect of putting the budget out of balance. The Council Budget Director, at the direction of the Chairman, shall prepare a draft report and act reflecting the Committee of the Whole action.

705. Council Consideration of the Budget Request.

Following the markup and report on the full budget request by the Committee of the Whole, the reported budget request shall be presented for a single reading at the next legislative meeting or additional meeting called by the Chairman for that purpose.

706. Consideration of Gross Planning Budget Resolutions.

Gross planning budget resolutions, submitted by the Mayor pursuant to section 7 of the Funds Control Act (D.C. Official Code § 47-306), shall be referred to the Committee of the Whole for consideration according to these Rules.

707. Consideration of Control Budget Acts.

Control budget acts, submitted by the Mayor pursuant to section 8 of the Funds Control Act (D.C. Official Code § 47-307), shall be referred to the Committee of the Whole for consideration according to these Rules.

711. Effect of Recess on Procedures.

Reprogramming requests and non-offsetting budget modification requests may not be submitted to the Council during a recess of the Council. No time period provided in this part for the consideration of the requests will continue to run during a recess of the Council.

712. Committee Referral of Requests.

The Chairman may refer reprogramming requests and non-offsetting budget modification requests to the Committee of the Whole. The Chairman may also refer reprogramming requests for comments to the standing committee having oversight responsibility for the program or agency affected.

713. Circulation of Requests.

The Secretary shall distribute copies of reprogramming requests to all members, pursuant to Rule 421, within one working day of the Chairman’s filing of the request with the Secretary.

714. Publication of Notice.

Upon receipt of a reprogramming request or a non-offsetting budget modification request, the Secretary shall publish a "notice of reprogramming request" or a "notice of non-offsetting budget modification request", as the case may be, in the District of Columbia Register, which, at a minimum, shall include the following:

(1) A description of the action requested and the date the request was received by the Council; and

(2) A statement that the request will be deemed approved 14 days from the date it was received by the Council unless a notice of disapproval has been filed prior to that time by a member of the Council, and that if a notice of disapproval is filed, the request will be deemed approved 30 days from the date the request was received unless, prior to that time, the Council adopts a resolution to disapprove the request.

715. Withdrawal of Reprogramming Requests.

The Mayor may withdraw a reprogramming request or non-offsetting budget modification request at any time prior to the Council's taking final action on the request, or prior to its taking effect without Council action.

716. Requirements for Disapproval of Requests.

(a) To initiate disapproval of a reprogramming request or a non-offsetting budget modification request, a member of the Council shall file a written notice of disapproval with the Secretary to the Council or give oral notice of disapproval at a legislative meeting of the Council within 14 days after the Council receives the request. The Secretary shall circulate copies of the written notice of disapproval to all members.

(b) If this notice is given, the Council may consider and take final action, as provided in this section, to disapprove the request within 30 calendar days after the Council receives the request.

717. Automatic Approval of Requests.

If the notice of disapproval provided in section 716 is not given within 14 days after the Council receives the request, the reprogramming request shall be deemed approved. If the notice is given as provided in section 716(a) and the Council does not take final action to disapprove the request as provided in this section, the reprogramming request shall be deemed approved.

718. Transmittal to Mayor.

The Chairman of the Council shall transmit, by letter to the Mayor, notification of the Council's disapproval or failure to disapprove a reprogramming request.

C. FUNDS CONTROL ACT PROCEDURES.

721. Applicability of Procedures.

(a) This part applies to the Council's consideration of grant applications, state plan approval requests, and budget structure resolutions.

(b) Except as provided in subsection (c) of this section, borrowing request resolutions shall be considered in accordance with Council Rules applicable to resolutions.

(c) Committee reports on borrowing requests shall comply, where appropriate, with the requirements for reports on measures set forth in section 443 and may include, but not be limited to:

(1) The amount to be borrowed;

(2) The purposes for which the funds are to be used, by control and responsibility center; and

(3) An identification of the type and amount of revenue anticipated from each source to be used to repay the amount to be borrowed, the anticipated dates of receipt of the funds, and a schedule of repayment of the funds.

722. Effect of Recess on Funds Control Act Procedures.

No grant application, state plan approval request, or budget structure resolution may be submitted to the Council during a recess of the Council. No time period provided in this part for the consideration of these matters shall continue to run during a recess of the Council.

723. Committee Referral of Requests.

Grant applications, state approval requests, and budget structure resolutions shall be referred to the Committee of the Whole with comments from the standing committee having oversight responsibility for the agency or program affected. Budget structure resolutions shall be referred to the Committee of the Whole.

724. Circulation of Requests.

Grant applications, state plan approval requests, and budget structure resolutions shall be circulated to all members of the Council within 1 working day after their receipt.

725. Requirements for Disapproval.

(a) To initiate disapproval of a grant application, state plan approval request, or budget structure resolution, a member of the Council shall file a written notice of disapproval with the Secretary to the Council within 14 days after the Council receives the request.

(b) If this notice is given, the Council may consider and take final action, as provided in this section, to disapprove the request within 30 days after the Council receives the request.

726. Automatic Approval of Requests.

If the notice provided in section 725(a) is not given within 14 days after the Council receives the request, the grant application, state plan approval request, or budget structure resolution shall be deemed approved. If the notice is given and the Council does not take final action to disapprove the request as provided in this section, the request shall be deemed approved.

727. Transmittal to Mayor.

The Chairman of the Council shall transmit, by letter to the Mayor, notification of the Council's disapproval or failure to disapprove grant applications, state plan approval requests, and budget structure resolutions.

D. SPECIFIED FUNDING ALLOCATION PROCEDURES.

730. REQUIRED INFORMATION PRIOR TO APPROVAL.

(a) To receive an earmarked grant through the budget process or a supplemental budget, each named grantee shall submit, postmarked or hand delivered, no later than 7 calendar days following the date of the scheduled vote of the Council on the Budget Request Act, 2 copies to the Council's Office of the Budget Director and 1 copy to the Council committee that has oversight of the agency that will monitor the grant of:

(1) The organization's articles of incorporation demonstrating that the organization has been incorporated at least 3 years prior to the date of the vote on the Budget Request Act;

(2) The Internal Revenue Service certification that the organization is tax-exempt under section 501(c)(3) of the Internal Revenue Code of 1986, approved August 16, 1954 (68A Stat. 163; 26 U.S.C. § 501(c)(3));

(3)(A) The organization's most recent financial audit, not more than 2 years old; or

(B) A recent financial statement, not more than one year old, prepared by a certified accountant that shows that the organization is in good financial standing and which delineates the organization’s:

(i) Existing assets and liabilities;
(ii) Pending lawsuits, if any; and
(iii) Pending and final judgments, if any;

(4) An Internal Revenue Service Form 990 covering the organization's most recently completed fiscal year;

(5) A federal tax identification number;

(6) A notarized statement from the grantee certifying that:

(A) The organization is current on District and federal taxes;

(B) The Council of the District of Columbia is authorized to verify the organization's tax status with the District of Columbia Office of Tax and Revenue, and the Office of Tax and Revenue is authorized to release this information to the Council, the Mayor, and the District of Columbia Auditor;

(C) The organization focuses primarily on services to the District of Columbia; and

(D) The District government shall have access to its financial, administrative, and operational records, including specific consent for the District of Columbia Auditor to access its books, accounts, records, findings, and other documents related to the grant; and

(7) A draft of a comprehensive program statement that includes a detailed:

(A) Scope of work; and

(B) Budget that describes how the grant funds shall be spent.

(b)(1) Nothing in this subtitle shall be construed as waiving the requirements to submit information or pay any delinquent fees or taxes required of all grantees by the grantor agencies or organizations.

(2) A grant monitoring agency may:

(A) Require a more detailed scope of work and grant budget;

(B) Require changes to the draft program statement required by subsection (a)(7) of this rule to ensure the prudent expenditure of funds consistent with the purpose of the grant stated in the Budget Support Act; and

(C) Impose additional requirements on grantees that are required of other grantees.

(c)(1) All earmarked grants shall be listed in the Budget Support Act and include the grantee name, grant amount, and purpose of the grant. Prior to the second reading of the Budget Support Act, the Budget Director shall certify which grantees have met the requirements of subsection (a) of this rule and the Office of Tax and Revenue shall certify which organizations are current on District taxes. Any grantee that has not met the requirements of subsection (a) of this rule shall be stricken from the Budget Support Act on second reading and shall not receive funding through an earmarked grant.

(2) Grant funds not distributed to disqualified groups will remain in the agency’s budget and may be distributed as grants through a competitive process.

(d) Organizations seeking grants shall:

(1) Submit a formal request to the committee with oversight over the subject of the grant, including a detailed description of the organization, its officers, the proposed grant activities, and a proposed grant budget prior to the committee mark-up of the earmarked grant; and

(2) Testify at the budget oversight hearing of the relevant Council committee for the agency that will be monitoring the grant or shall submit written testimony prior to that committee's budget mark-up.

731. PROHIBITION ON CONSECUTIVE ALLOCATIONS.

(a) Beginning with the fiscal year 2011 budget, an organization shall not receive a specified funding allocation if the organization has received an award in the prior fiscal year.

(b) An organization that receives a specified funding allocation for a capital project shall be limited to only one capital award annually.

732. LIMITS ON AWARD AMOUNTS.

(a) Specified funding allocations shall be limited to $250,000 for non-capital projects and $1 million for capital projects.

(b) No grant to a nonprofit organization may be issued from capital funds.

733. AUDIT REQUIREMENTS.

(a) Grantees shall be notified that the District of Columbia Auditor will randomly audit grant recipients.

(b) The District of Columbia Auditor's report shall be issued no later than March 1st of the fiscal year immediately following the year for which the grant was awarded.

734. DISCLOSURE REQUIREMENTS.

Councilmembers and staff and the officers and directors of a proposed grantee shall be required to disclose the existence of any personal, familial, or financial relationship between a Councilmember or staff and any officer or director of the grantee.

ARTICLE VIII
OFFICIAL MAIL AND LEGAL CORRESPONDENCE


A. OFFICIAL MAIL.
801. Definitions
802. Content of Official Mail
803. Permitted Categories of Official Mail
804. Marking Requirements for Envelopes
805. Prohibitions and Format of Newsletters
806. Authorized Uses of Official Mail
807. Photographs and Sketches Contained in Newsletters
808. Size and Print Types for Names
809. Use of Official Mail by Officials-Elect
810. General Counsel Review
811. Application

B. LEGAL CORRESPONDENCE.
851. Service of process.

801. Definitions.

For the purposes of this article, the term:

(1) "Mass mailing" means the transmission through the mails of more than 100 substantially identical newsletters, news releases or similar types of material during any 30-day period, but shall not include a response to a communication initiated by a constituent.

(2) "Newsletter" or "news release" means the usual and customary correspondence that deals with such matters as the impact of laws and decisions on the government and its citizens, reports on public and official action taken by a Councilmember, and discussions of proposed or pending legislation or governmental action.

(3) "Official mail" means correspondence suitable to be mailed at public expense that pertains directly or indirectly to the legislative process or to a Council legislative function, including any matter related to a past or current Council, the performance of official duties by a Councilmember in connection with a Council function, or other related matters of public concern or public service.

802. Content of Official Mail.

To be mailed at public expense, a Councilmember's newsletter or report on constituent service activities must come within the definition of "official mail" set forth in section 801 and must conform to the Official Correspondence Regulations, effective April 7, 1977 (D.C. Law 1-118; D.C. Official Code § 2-701 et seq.). (Official Correspondence Regulations").

803. Permitted Categories of Official Mail.

Except as otherwise provided in this article or by law or rule, a Councilmember may not mail, as official mail, any matter, article, material, or document for any reason other than the following:

(1) A request for the matter, article, material, or document has been received by the Councilmember;

(2) The document is required by law to be mailed;

(3) The material or matter requests information pertinent to the conduct of the official business of the Council;

(4) The material contains information relating to the activities of the Council or the availability of a Council publication or other document;

(5) The enclosures are forms, blanks, cards, or other documents necessary or beneficial to the administration of the Council;

(6) The materials are copies of federal, state or local laws, rules, regulations, orders, instructions, or interpretations thereof; or

(7) The materials are to be mailed to federal, state, or other public authorities.

804. Marking Requirements for Envelopes.

An envelope that is used to enclose official mail shall bear upon its facing, in addition to the name and address of the Council, the words "official business."

805. Prohibitions and Format of Newsletters.

(a) A Councilmember may not mail, as official mail, a mass mailing within the 90-day period that immediately precedes a primary, special, or general election in which the Councilmember is a candidate for office.

(b) To be mailed at public expense as official mail, a Councilmember's newsletter or report on constituent service activities may not contain any of the following:

(1) An autobiographical article, except that incidental references to personal matters or to autobiographical information shall not cause the newsletter or report to be non-frankable;

(2) A political cartoon that depicts a recognizable political personality or party;

(3) An announcement of a filing for reelection;

(4) An announcement of a political or partisan meeting;

(5) A reference to a past or future political campaign;

(6) An personal reference that is included for publicity, advertising, or political purposes;

(7) A report on family life, except that information concerning someone in a Councilmember's family who has been appointed or designated to serve in an official governmental capacity shall be permitted;

(8) A direct or indirect solicitation of funds;

(9) An expression of holiday greetings from the Councilmember or the Councilmember's family;

(10) An item that is purely personal to the Councilmember and unrelated to the official duties, activities, and business of the Councilmember;

(11) An article about a community event that is unrelated to official government business; and

(12) A report on non-official activities of the Councilmember that has the effect of lending the franking privilege to others, no matter how worthwhile or charitable the endeavors of those to whom the franking privilege would be loaned.

806. Authorized Uses of Official Mail.

Section 805 shall not be interpreted to prohibit a Councilmember or the Councilmember's staff from mailing, as official mail, any of the following:

(1) The whole or part of a record, speech, debate, or report of the Council or a committee of the Council;

(2) The tabulation of a Councilmember's vote or explanation of the vote;

(3) An expression of condolences to a person who has suffered a loss or congratulations to a person who has achieved some personal or public distinction;

(4) Information concerning the Councilmember's schedule of meeting constituents;

(5) Information concerning the meeting schedule and agenda for committees and subcommittees upon which the Councilmember serves;

(6) Information concerning financial disclosure information, whether or not required by law;

(7) Matter that consists of federal, state, or local laws, regulations or publications paid for by public funds;

(8) A questionnaire that relates to matters on public policy or administration; and

(9) Matter that contains a picture of the Councilmember or biographical or autobiographical data whenever the matter is mailed in response to a specific request.

807. Photographs and Sketches Contained in Newsletters.

Each photograph or sketch contained in a newsletter or report on constituent service activities shall relate to the official legislative duties of the Councilmember and shall not, because of excessive use and size, have the effect of advertising or publicizing the Councilmember. In addition, to be mailed at public expense as official mail, a newsletter or report on constituent service activities may not contain any of the following:

(1) More than 1 photograph or likeness of the Councilmember appearing alone;

(2) A photographic likeness of the Councilmember appearing alone that covers more than 6% of a single page or that exceeds 6 square inches on 8 1/2" x 11" paper;

(3) More than 2 photographs per page that include the Councilmember with other persons;

(4) Two photographs on a single page that include the Councilmember and exceed 20% of the page;

(5) A photograph of a Councilmember with a label such as "Democrat", "Republican", "Statehood Party", or any other label that purports to advertise the Councilmember rather than to illustrate the accompanying text; and

(6) A photograph that does not relate to, illustrate, or explain the accompanying text.

808. Size and Print Types for Names.

(a) A Councilmember's name in the masthead of a newsletter shall not appear in print type larger than 1/2" in height.

(b) A Councilmember's name in the text of a newsletter shall not appear in type style or size larger than the other matter, nor in print size larger than 1/4" in height.

809. Use of Official Mail by Officials-Elect.

In addition to Councilmembers, the Chairman-elect and members-elect of the Council may mail materials as official mail.

810. General Counsel Review.

The General Counsel shall be available to Councilmembers and their staffs to review materials intended to be mailed as official mail to ensure that the materials comply with the laws and rules governing official mail. Upon written request of a Councilmember, the General Counsel shall provide a written opinion concerning whether the materials, submitted by the Councilmember and intended to be mailed as official mail, comply with the laws and rules governing official mail.

811. Application.

Article VIII of these Rules shall only apply to mailings that involve public expense.

B. LEGAL CORRESPONDENCE.

851. SERVICE OF PROCESS.

(a) For the purpose of receiving legal correspondence (including summonses, complaints, and subpoenas), the Secretary and the General Counsel may accept service of process for the Council or any Member.

(b) To ensure timely responses to legal pleadings, and to timely assert the Council's legislative privilege for actions taken within the scope of a Member's legislative duties pursuant to D.C. Official Code § 1-301.42, legal correspondence shall be transmitted to the Office of the General Counsel within one business day of receipt.

(c) A Member may not accept service of process of a legal document on behalf of the Council or for another Member.

(d) The Office of the General Counsel shall provide legal representation on behalf of, or make a request of the Office of Attorney General for legal representation for, every Member and Council staff person for actions taken within the scope of their legislative duties.

ARTICLE IX
AUDITOR


901. Selection
902. Term and Compensation
903. Vacancy
904. Staff
905. Reports Available to the Public

901. Selection.

The Chairman shall nominate the Auditor and the Council shall act on the nomination by resolution.

902. Term and Compensation.

The Auditor shall serve for a term of 6 years and shall be paid at a rate of compensation as may be established from time to time by the Council.

903. Vacancy.

A vacancy in the Office of the Auditor shall be filled in the manner prescribed for full-term appointments to that office and any person appointed to fill the vacancy shall serve until the end of the predecessor's term.

904. Staff.

The Auditor shall appoint, remove, and set the relative remuneration (pursuant to the budget of the Office of the Auditor) of the Auditor's subordinate staff.

905. Reports Available to the Public.

The Council shall make audit reports submitted to the Council by the Auditor, and any other material it deems pertinent to the report, available for public inspection.

ARTICLE X
CONSTRUCTION, SUSPENSION, AND AMENDMENT OF RULES


1001. Parliamentary Authority
1002. Gender Rule of Construction
1003. Suspension of Rules
1004. Amendment of Rules
1005. Effective Period

1001. Parliamentary Authority.

Matters not covered by these Rules will be governed by Robert's Rules of Order, Newly Revised. It is the duty of the Chairman to interpret the Rules. Matters not covered by Robert's Rules of Order, Newly Revised, shall be determined by the Chairman subject to the right of a member to appeal the ruling of the Chairman.

1002. Gender Rule of Construction.

Unless the context indicates otherwise, words importing 1 gender include the other gender.

1003. Suspension of Rules.

Except for rules regarding notice, quorum, or amendment of these Rules and any requirement of the Charter or other law, any Rule governing procedures of the Council may be suspended during the consideration of a specified matter by motion to suspend the Rules approved by 2/3rds of the members present and voting.

1004. Amendment of Rules.

(a) These Rules may be amended by a vote of a majority of the Council.

(b) An amendment must be proposed in writing, signed by the proposer, circulated to all members and the Secretary to the Council, and posted in prominent places in the John A. Wilson Building at least 15 days prior to consideration of the amendment.

(c) Seven members may vote to waive or shorten the 15-day notice period.

1005. Effective Period.

These Rules shall be effective until superseded by Rules of Organization and Procedure adopted in a succeeding Council Period as provided in section 301.

CODE OF OFFICIAL CONDUCT

Members of the Council of the District of Columbia shall at all times maintain a high level of ethical conduct in connection with the performance of official duties, and shall refrain from taking, ordering, or participating in any official action which would adversely affect the confidence of the public in the integrity of the government of the District of Columbia.

The maintenance of unusually high standards of honesty, integrity, impartiality, and conduct by elected officials is essential to assure the proper performance of government business and the maintenance of confidence by citizens in their government. The avoidance of misconduct and conflicts of interest on the part of Councilmembers is indispensable to the maintenance of these standards. Councilmembers shall avoid all actions which might result in, or create the appearance of, the following:

(a) Using public office for private gain;

(b) Giving preferential treatment to any person;

(c) Impeding government efficiency or economy;

(d) Losing complete independence or impartiality;

(e) Making a government decision outside official channels; or

(f) Affecting adversely the confidence of the public in the integrity of government.

Councilmembers shall not ask for or accept, either directly or through someone else, any gift, gratuity, favor, loan, entertainment, or anything of value from a person who has or is seeking a contract with the District of Columbia; is regulated by the District; or has any interest that may be affected by the Councilmember's performance of official duties. (See section 1803 for full rule.)

A Councilmember shall report immediately to the Office of the Inspector General, or other appropriate authorities any information concerning conduct which he or she knows, or should know, involves corrupt or other criminal activity, or conflict of interest of another Councilmember or employee of the District of Columbia or person dealing with the District. (See section 1803.8-11)

Councilmembers shall not order, direct, or request subordinates employees to perform during regular working hours any personal services not related to official District government functions and activities. (See section 1804.1(c))

Councilmembers shall avoid conflicts of interest concerning the award, implementation, monitoring, and performance of contracts for services. (See section 1803.14(a))

(This Code contains excerpts from the D.C. Personnel Regulations; Chapter 18, Part 1; Councilmembers are governed by the entire Chapter as well as by other District and federal ethics laws.) 1 1